Senior Executive Assistant, COO & Legal

Barings; Charlotte (NC); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with Company Match

HSA

Paid Time Off

Employee Assistance Program (EAP)

Job summary

Barings is seeking a proactive Executive Assistant to provide confidential support to the COO and U.S. Legal leadership in Charlotte, NC. The role blends complex calendar management, travel coordination across time zones, expense processing in Concur, and professional document preparation in MS Office.

You will partner with executives and teams, manage sensitive information, and help drive efficient operations in a fast-paced environment. Office-based in Charlotte with travel as needed.

Qualifications

• 7+ years in an administrative role, preferably in professional services, legal or finance exposure desirable but not essential.
• Associate’s degree preferred.
• Strong executive presence with experience supporting executives in a fast-paced environment.
• Highly proficient MS Office applications (Outlook, Excel, Word and PowerPoint) and Concur experience.

Responsibilities

• Manage complex and frequently changing calendars across multiple stakeholders and time zones.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Process expenses using Concur and ensure timely submission.
• Coordinate meetings, prepare agendas, and track action items.
• Organize team events, venue coordination, catering, and vendor management.
• Prepare, format and update documents and reports using MS Office tools.

Skills

Calendar Management

Communication

Meeting Organization

Prioritization

Proactive Behavior

Time Management

Written Communication

Education

Associate's degree preferred

Tools

Outlook

Excel

Word

PowerPoint

Concur

Travel booking tools

Job description

At Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients.

We thank you for your interest in joining the Barings team, and invite you to explore our current employment opportunities.

Title: Senior Assistant, Executive Assistant

Business Unit: U.S. COO and Legal teams

Location: Charlotte, NC

We are seeking a proactive, highly organized Executive Assistant to provide reliable and confidential administrative support to two key business areas: Chief Operating Officer along with several of his U.S. based team members and our U.S. Legal Team leadership. This individual will serve as a trusted partner, helping to manage priorities, facilitate communication, and ensure the smooth execution of day-to-day business activities in a fast-paced, professional environment. This role will be based in our Charlotte, NC office.

Primary Responsibilities

• Manage complex and frequently changing calendars, coordinating meetings across multiple stakeholders, time zones, and competing priorities.
• Serve as a key point of coordination for assigned executives and teams, proactively managing schedules, communications, and follow-up activities.
• Facilitate the efficient flow of information, including email correspondence, meeting materials, reports, and other business communications.
• Coordinate domestic and international travel arrangements across multiple time zones including flights, accommodations, transportation, and detailed itineraries.
• Process expenses using the Concur system ensuring they are accurate and submitted on time.
• Coordinate meetings and leadership events, including scheduling, agenda preparation, logistics management, minute-taking, and tracking action items.
• Organize team off-sites, conferences, and other events, including venue coordination, catering, accommodations, and vendor management.
• Prepare, format and update documents, presentations and reports using Excel,Wordand PowerPoint.
• Support document management, reporting requirements, and other operational and administrative processes.
• Build effective relationships with internal stakeholders and external partners, serving as a professional representative of the teams supported.
• Handle highly sensitive and confidential information with discretion, sound judgment, and professionalism.
• Identify opportunities to improve processes, enhance efficiencies, and resolve administrative issues proactively.
• Provide support for special projects and other ad hoc initiatives as needed.

Qualifications

• 7+years’ experience in an administrative role (professionalservices, legalor finance exposure desirable but not essential)
• Minimum of associate’s degree preferred
• Strong executive presence with experience supporting executives in a highly professional and fast-paced environment
• Highly proficient administrative skills including strong working knowledge of MS Office applications (Outlook, Excel,Wordand PowerPoint)
• Experience using travel and expense management systems, particularly Concur, preferred
• Experience booking complex domestic and international travel
• Highly organized with the ability to multi-task and handle shifting priorities in a fast-paced environment
• Clear verbal and written communication skills
• Can-do attitude; resilient with the ability to remain calm when under pressure
• Takes ownership of responsibilities, proactively identifies priorities, and drives tasks through to successful completion
• Demonstrated initiative in solving internal and external problems
• High attention to detail with strong time management skills
• Confident,professionaland collaborative approach
• Proven ability to serve as a trusted partner and maintain confidentiality

Requisite Skills

• Calendar Management
• Communication
• Meeting Organization
• Microsoft Outlook
• Microsoft PowerPoint
• Prioritization
• Proactive Behavior
• SAP Concur
• Time Management
• Travel Planning
• Written Communication

Additional Skills

Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.

#LI-CM2

Barings offers a comprehensive benefits package including:

CORE BENEFITS & WELLNESS

• Medical (including Virtual Care), Prescription, Dental, and Vision Coverage
• Fitness Center Reimbursement Program (Including Online Memberships)
• Employee Assistance Program (EAP)
• Fertility Benefits

FINANCIAL WELL-BEING

• Highly competitive 401(k) Plan with Company Match
• Health Savings Account (HSA) with Company Contributions
• Flexible Spending Accounts (FSA) - Health Care & Dependent Care
• Retirement Health Reimbursement Account

LIFE INSURANCE

• Basic and Supplemental Life Insurance
• Spouse and Child Life Insurance

TIME OFF, DISABILITY AND LEAVE OF ABSENCE

• Paid Vacation, Sick Days and Annual Holidays
• Paid Leave of Absences (Maternity Leave, Parental Leave, Caregiver Leave, Bereavement Time)
• Short and Long Term Disability Plans
• Paid Volunteer Time

OTHER BENEFITS

• Education Assistance Program
• Charitable Matching Gifts Program
• Commuter Reimbursement Program
• Adoption and Surrogacy Reimbursement Program