Senior Assistant, Executive Assistant

Barings; Town of Charlotte (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) with company match

Paid time off

Commuter reimbursement

Education assistance

Job summary

Barings is seeking a senior level Executive Assistant to support the Head of North American Insurance & Intermediary and Head of North American Institutional. This position is located in Charlotte and reports to Ilean Coyle.

The ideal candidate will manage demanding calendars, coordinate complex travel, prepare meeting materials, and handle confidential correspondence with professionalism and discretion. You will partner with senior leaders to ensure smooth operations and timely decision-making.

Qualifications

• Experience supporting executives in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent verbal and written communication skills.
• Experience booking complex domestic and international travel preferred.

Responsibilities

• Manage leader email inbox, triaging tasks and inquiries.
• Calendar management; coordinate meetings, reserve space, ensure technology is set up.
• Coordinate complex travel planning and expense management.
• Prepare agendas, take notes, and drive action items to completion.
• Coordinate events and team gatherings.
• Manage documentation, data entry, and other admin tasks.
• Take on special projects as required.

Skills

Executive presence

Discretion & confidentiality

Calendar management

Verbal & written communication

Problem solving

Prioritization

Independent decision making

Proactive nature

Education

Associates degree or equivalent

Tools

Microsoft Office

SharePoint

Teams

Outlook

Adobe Acrobat

Job description

At Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients.

We thank you for your interest in joining the Barings team, and invite you to explore our current employment opportunities.

Title: Senior Assistant, Executive Assistant

Business Unit: Global Client Group

Location: Charlotte

Barings is a leading global financial services firm dedicated to meeting the evolving investment and capital needs of our clients and customers. Through active asset management and direct origination, we provide innovative solutions and access to differentiated opportunities across public and private capital markets. A subsidiary of MassMutual, Barings maintains a strong global presence with business and investment professionals located across North America, Europe, and Asia Pacific.

Job Summary

Barings is seeking a senior level Executive Assistant to support the Head of North American Insurance & Intermediary and Head of North American Institutional. This position is located in Charlotte and reports to Ilean Coyle.

Primary Responsibilities

The candidate selected will provide reliable, proactive and confidential executive administrative support to the Head of North American Insurance & Intermediary and Head of North American Institutional. Position is responsible for administrative support duties including, but not limited to:

• Managing leader email inbox, triaging and prioritizing tasks, and handling inquiries where appropriate
• Calendar management (coordinating with other assistants to schedule meetings, resolve conflicts, reserve meeting space, ensure technology is set up)
• Coordinate travel planning and handle expense management for complex and worldwide travel
• Responsible for meeting management, including preparing agendas, taking notes, and driving action items to completion
• Coordinate events and team gatherings
• Managing documentation, data entry, and other administrative tasks as needed
• Other special projects as required

Qualifications

• Strong executive presence with experience supporting executives in a highly professional and fast-paced environment
• Advanced skillset utilizing Microsoft Office applications (Word, Excel, PowerPoint, Teams, SharePoint and Outlook) and Adobe Acrobat
• Ability to organize tasks and assign order of priority for a leader
• Proven ability to serve as a trusted partner, maintain confidentiality, and deliver upward feedback to senior leaders
• Strong problem-solving skills and ability to make decisions independently in line with leader’s style and preferences
• Experience booking complex domestic and international travel preferred
• Takes initiative in problem solving and ownership of tasks
• High sense of urgency
• Strong verbal and written communication skills
• College degree is preferred; minimum Associates’ degree or equivalent

#LI-JS1

Requisite Skills

Additional Skills

Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.

Barings offers a comprehensive benefits package including:

CORE BENEFITS & WELLNESS

• Medical (including Virtual Care), Prescription, Dental, and Vision Coverage
• Fitness Center Reimbursement Program (Including Online Memberships)
• Employee Assistance Program (EAP)
• Fertility Benefits

FINANCIAL WELL-BEING

• Highly competitive 401(k) Plan with Company Match
• Health Savings Account (HSA) with Company Contributions
• Flexible Spending Accounts (FSA) - Health Care & Dependent Care
• Retirement Health Reimbursement Account

LIFE INSURANCE

• Basic and Supplemental Life Insurance
• Spouse and Child Life Insurance

TIME OFF, DISABILITY AND LEAVE OF ABSENCE

• Paid Vacation, Sick Days and Annual Holidays
• Paid Leave of Absences (Maternity Leave, Parental Leave, Caregiver Leave, Bereavement Time)
• Short and Long Term Disability Plans
• Paid Volunteer Time

OTHER BENEFITS

• Education Assistance Program
• Charitable Matching Gifts Program
• Commuter Reimbursement Program
• Adoption and Surrogacy Reimbursement Program