Senior Executive Assistant & Center Operations Lead

University of Chicago; Chicago (IL); On-site; USD 68,000 - 88,000; Full time

Job summary

The University of Chicago seeks an experienced Executive Assistant to provide confidential, high-level office support for the Center for the Economics of Human Development leadership. The role emphasizes discretion, judgment, and process improvement in a collaborative operations team.

The position involves managing the Faculty Director’s calendar, coordinating domestic and international travel, preparing briefing materials, and supporting major projects and events.

Qualifications

• 7+ years of related work experience.
• Bachelor's degree or equivalent in a related field.
• Strong written and verbal communication with high discretion.

Responsibilities

• Serve as the primary contact for the Faculty Director’s office, triaging inquiries and handling confidential communications.
• Oversee the Faculty Director’s calendar and scheduling, trips, and meeting preparation with attention to priorities and deadlines.
• Manage travel arrangements and fiscal administration, including reimbursements, vendor coordination, and invoicing.
• Plan and coordinate workshops, events, and special projects, liaising with internal and external stakeholders to ensure successful outcomes.

Skills

Executive support

Calendar management

Travel coordination

Administrative coordination

Confidentiality

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Google Suite

Outlook

Adobe Acrobat

Zoom

AI productivity tools

Job description

The University of Chicago seeks an experienced Executive Assistant to provide confidential, high-level office support for the Center for the Economics of Human Development leadership. The role emphasizes discretion, judgment, and process improvement in a collaborative operations team.

The position involves managing the Faculty Director’s calendar, coordinating domestic and international travel, preparing briefing materials, and supporting major projects and events.