Senior Executive Assistant - Business Operations

CVS Health; Carson City (NV); Hybrid; USD 31,000 - 81,000; Full time

Benefits offered by this job

Benefits package

Job summary

CVS Health is seeking an Executive Assistant to support senior leadership in its Hartford, CT office with a focus on calendar management, travel planning, and high-level support to two Aetna operations leaders.

The role emphasizes meticulous note-taking, meeting coordination, and maintaining discretion with confidential information. A hybrid arrangement with 2–3 days in the office is preferred, and travel to Hartford may be needed.

Qualifications

• 10+ years of administrative experience supporting senior leadership.
• Experience with Microsoft Office tools, such as Word, Excel, Outlook, and PowerPoint.
• Demonstrated experience coordinating executive phone coverage, calendars, and detailed work and travel itineraries.
• Willingness to travel 5-10% of the time to Hartford, CT office, if not commutable.

Responsibilities

• Proactively manages & coordinates daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
• Arranges and schedules numerous meetings; maintains and updates calendar; determines importance of meeting requests and schedules accordingly; demonstrates flexibility; and serves as first-line of defense with the high volume of communications via phone and email.
• Arranges travel and all accommodations, including comprehensive and detailed itineraries.
• Processes reimbursement and expense reports in accordance with established policy guidelines; tracks expenses and follows-up in timely manner.
• Provides a bridge for smooth communication; demonstrates leadership to maintain credibility, trust, and support with senior management staff.
• Oversees complex meeting & event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up, including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food & drink.

Skills

Executive support

Calendar management

Travel coordination

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

CVS Health is seeking an Executive Assistant to support senior leadership in its Hartford, CT office with a focus on calendar management, travel planning, and high-level support to two Aetna operations leaders.

The role emphasizes meticulous note-taking, meeting coordination, and maintaining discretion with confidential information. A hybrid arrangement with 2–3 days in the office is preferred, and travel to Hartford may be needed.