Senior Executive Assistant

Kaseya; Sunnyvale (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Kaseya, located in Sunnyvale, California, is seeking a highly experienced Senior Executive Assistant to support a member of its executive leadership team. This role requires exceptional organizational skills, professionalism, and the ability to manage a complex executive calendar while anticipating needs in a fast-paced environment.

The ideal candidate will have 8–12 years of experience supporting C-level executives in technology or high-growth environments, demonstrating sound judgment and discretion. Kaseya values proactive and resourceful individuals who can effectively manage multiple priorities and maintain confidentiality.

Qualifications

• 8–12+ years of experience supporting C‑level executives.
• Proven ability to manage competing priorities with attention to detail.
• Exceptional organizational and communication skills.
• Highly proactive and capable of operating independently.

Responsibilities

• Manage executive calendar, travel, and meeting logistics.
• Align priorities with executive leadership.
• Prepare and manage executive communications and presentations.
• Handle highly confidential information with discretion.

Skills

Organizational skills

Communication skills

Professionalism

Judgment

Stakeholder management

Tools

Microsoft Office Suite

Collaboration tools

Job description

About Kaseya

Kaseya is the leading provider of AI-powered IT management and cybersecurity software, serving Managed Service Providers (MSPs) and internal IT organizations worldwide. Our comprehensive platform helps organizations efficiently manage, secure, and automate their IT environments, driving operational efficiency and long-term business success.

Backed by Insight Partners, a leading global software investor, Kaseya has experienced sustained double-digit growth and continues to expand its global footprint. Today, Kaseya supports customers in more than 20 countries and manages over 15 million endpoints worldwide.

Founded in 2000, Kaseya has built a culture centered around innovation, accountability, and results. We are a high-growth, high-performance organization that values individuals who are driven, adaptable, and committed to delivering exceptional outcomes for our customers and teammates alike.

At Kaseya, success comes from embracing challenges, moving with urgency, and continuously raising the bar.

Position Summary

We are seeking a highly experienced Senior Executive Assistant to support a member of Kaseya’s executive leadership team. This role serves as a strategic partner, helping optimize executive effectiveness through exceptional organization, proactive planning, and seamless coordination across a fast-paced, high-growth environment. The ideal candidate is a trusted advisor who demonstrates sound judgment, anticipates needs, manages competing priorities, and operates with professionalism and discretion at the highest levels of the organization.

Key Responsibilities

• Manage a complex executive calendar, travel arrangements, and meeting logistics with exceptional attention to detail and foresight.
• Partner closely with executive leadership to align priorities, maximize productivity, and ensure focus on high‑impact business initiatives.
• Serve as a trusted point of contact and liaison between the executive, senior leaders, employees, customers, and external stakeholders.
• Prepare, coordinate, and manage executive communications, presentations, briefing materials, and meeting follow‑ups.
• Anticipate executive needs, identify potential challenges, and proactively develop solutions to support efficient decision‑making and execution.
• Coordinate cross‑functional activities and special projects, ensuring deadlines and deliverables are met.
• Handle highly confidential information with discretion and professionalism.

Required Qualifications

• 8–12+ years of experience supporting C‑level executives in complex, fast‑paced, and high‑growth organizations.
• Proven ability to manage competing priorities while maintaining exceptional attention to detail and accuracy.
• Outstanding judgment, professionalism, and discretion when handling sensitive and confidential information.
• Exceptional organizational, communication, and stakeholder management skills.
• Highly proactive, resourceful, and capable of operating independently with minimal direction.
• Strong business acumen and the ability to navigate organizational complexity effectively.
• Advanced proficiency with Microsoft Office Suite, collaboration tools, and executive productivity platforms.

Preferred Qualifications

• Experience supporting executives within technology, SaaS, or high‑growth private equity‑backed organizations.
• Experience coordinating cross‑functional projects and executive‑level initiatives.
• Demonstrated ability to build strong relationships across all levels of an organization and influence outcomes through collaboration.

Additional information

Kaseya provides equal employment opportunity to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, physical or mental disability, veteran status, marital status, or any other characteristic protected by applicable law.