Senior Executive Assistant

Aaronduncan; St. Louis (MO); On-site; USD 70,000 - 120,000; Full time

Job summary

ADI Global Partners in St. Louis seeks a Senior Executive Assistant to provide high‑level administrative support to the Founder/CEO and senior leaders.

The role requires a proactive, discreet, highly organized professional who can manage complex calendars, coordinate travel, prepare materials, and protect confidential information. Responsibilities include calendar and travel logistics, gatekeeping of communications, event support, and collaboration across the agency to enable strategic client

Qualifications

• 5+ years of experience as an executive assistant supporting C-level or senior leaders.
• Bachelor's degree preferred in business, communications, or related field, or equivalent high-level administrative experience.
• Advanced mastery of Microsoft Office Suite and tools like Zoom, Teams, Google Workspace; familiarity with PR/communications platforms is a plus.
• Superior organizational, multitasking, and detail-oriented abilities under pressure.
• Excellent written and verbal communication with a professional presence for high-profile interactions.

Responsibilities

• Manage intricate executive calendars across time zones, schedule client consultations, meetings, and events.
• Arrange domestic and international travel with detailed itineraries and expense reporting.
• Prepare professional materials for executive use, including presentations, crisis plans, and meeting agendas.
• Serve as gatekeeper for communications, prioritizing urgent matters during crises.
• Maintain strict confidentiality for client strategies, agreements, and agency plans.
• Plan and execute agency events, briefings, webinars, and networking opportunities.
• Support special projects such as research for client pitches and competitive intelligence.
• Track deadlines, action items, and deliverables with organized digital and physical files.
• Provide occasional personal support to executives while respecting professional boundaries.
• Collaborate across the agency to ensure seamless executive support.

Skills

Calendar management

Executive support

Discretion

Communication

Remote work

Education

Bachelor's degree

Tools

Microsoft Office

Zoom

Google Workspace

Teams

Job description

Job Title: Senior Executive Assistant [E-SEA:0412]

Company: ADI Global Partners

Location: St. Louis, Missouri

Department: Operations

Reports to: CEO (or designated senior leadership)

Employment Type: Full-Time, Exempt

About ADI Global Partners

ADI Global Partners is an award‑winning, full‑service PR and communications agency delivering strategic communications, reputation management, crisis advisory, brand strategy, and creative services to clients across industries on a global scale. We craft powerful narratives, build strong brands, create engaging content, design standout digital experiences, and deliver measurable results—helping clients confidently navigate media, reputation, and brand challenges with clarity and impact. We build a collaborative and innovative culture focused on excellence and real‑world impact.

Job Summary

The Senior Executive Assistant will deliver exceptional, high‑level administrative support to the Founder/CEO and senior leadership team in a fast‑paced PR and crisis communications agency. This role demands a proactive, discreet, and highly organized professional who can manage complex schedules, coordinate high‑stakes logistics, and contribute to operational efficiency—allowing executives to focus on strategic client work, reputation management, and agency growth.

Key Responsibilities

• Manage intricate executive calendars, scheduling client consultations, media briefings, crisis strategy sessions, internal leadership meetings, and external events across time zones; anticipate needs and resolve conflicts proactively.
• Arrange domestic and international travel, including flights, accommodations, transportation, detailed itineraries, and timely expense reporting for client meetings, industry conferences, media appearances, and speaking engagements.
• Prepare professional materials for executive use, including client presentations, crisis response plans, pitch documents, thought leadership content, reports, and meeting agendas while ensuring confidentiality.
• Serve as the primary gatekeeper for communications: handle incoming calls, emails, and inquiries from clients, media contacts, partners, and team members; prioritize urgent matters, especially during active crises.
• Maintain strict confidentiality with sensitive information, including client strategies, reputation issues, crisis details, contracts, and proprietary agency plans.
• Plan and execute agency events, client briefings, press events, team off‑sites, thought leadership webinars, and networking opportunities; oversee logistics, RSVPs, agendas, and follow‑ups.
• Support special projects such as research for client pitches, media monitoring overviews, competitive intelligence, or internal initiatives to enhance agency processes and thought leadership.
• Track deadlines, action items, key contacts, and deliverables; maintain organized digital and physical files for easy executive access.
• Provide occasional personal support to executives while respecting professional boundaries.
• Collaborate across the agency to ensure seamless support and alignment with team objectives.

Qualifications

• Education: Bachelor's degree preferred in Business, Communications, or a related field; equivalent high‑level administrative experience accepted.
• Experience: 5+ years as an Executive Assistant supporting C‑level executives or senior leaders; experience in public relations, communications agencies, crisis management, or client‑services environments strongly preferred.
• Advanced mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and tools like Zoom, Teams, Google Workspace; familiarity with PR/media monitoring platforms is a plus.
• Superior organizational, multitasking, and detail‑oriented abilities, thriving under pressure and tight deadlines.
• Excellent written and verbal communication skills with a professional, polished presence suitable for high‑profile interactions.
• Unwavering discretion, integrity, and sound judgment when handling confidential matters.
• Proactive, anticipatory mindset with strong initiative and problem‑solving capabilities.
• Comfortable working independently in a remote/hybrid model while staying connected to a collaborative team.
• Flexibility for occasional extended hours during crises, major campaigns, or events.

Preferred Attributes

• Background in PR, advertising, media relations, or reputation/crisis communications.
• Experience coordinating executive‑level events, thought leadership activities, or high‑stakes client support.
• Familiarity with remote work tools and agile agency environments.

Why Work for Us?

At ADI Global Partners, your work matters—every day you’ll help brands tell powerful stories, build lasting reputations, navigate challenging situations, and rise above the competition.

• Teamwork. From shaping strategic ideas and writing compelling narratives to handling media relations, creating digital content, engaging audiences, and protecting reputations—we cover the full spectrum. You’ll build broad skills and never get boxed into one small role.
• Real impact you can see. Your efforts drive visibility, trust, and growth for clients. You’ll witness concrete wins—strong media placements, stronger brands, successfully navigated crises—and know you played a key role.
• Creative, collaborative team. We thrive on fresh thinking and genuine teamwork. You’ll work alongside smart, supportive colleagues who value your input, share ideas freely, and push each other to deliver outstanding results.
• Room to grow. We invest in your professional development through ongoing training, challenging projects that push your skills, and clear advancement paths. If you’re driven and curious, there’s genuine opportunity to build your career here.
• A culture that feels right. Fast‑paced but positive, built on excellence, innovation, and mutual respect—for our clients and each other. You’ll feel valued and part of a team that’s both challenging and rewarding.

If you’re passionate about communications, love solving problems with creativity, and want your work to truly count, ADI Global Partners is the place for you.

Join us and help shape narratives that shape success.

ADI Global Partners is committed to a professional and respectful recruiting experience for all candidates. Our official job postings can be found on our careers page.

We are committed to equal employment opportunity and affirmative action.