Senior Executive Assistant

Assurant; South Miami Heights (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Assurant, Inc. in Miami, FL seeks a Senior Executive Assistant to provide high-level administrative support to leaders within the Global Connected Living Operations team.

This hybrid role requires coordinating complex schedules, travel, meeting materials, and confidential communications across multiple time zones. Ideal candidates bring 5+ years in executive support, exceptional communication, meticulous attention to detail, and the ability to manage priorities in a fast-paced, matrix

Qualifications

• 5+ years of experience in an executive administrative assistant role supporting multiple leaders.
• Exceptional communication and ability to handle confidential information with discretion.
• Strong interpersonal skills and ability to work across geographies in a global matrix.
• Proactive in adapting procedures and technology to meet requirements.
• Proficiency with MS Office and presentation software.

Responsibilities

• Manage schedules and complex travel arrangements across time zones.
• Assist in meeting prep, drafting agenda, memos, and presentations.
• Prioritize and relay requests to appropriate departments during executives' absences.
• Maintain confidentiality and discreet handling of sensitive information.
• Oversee expenses and invoice processing; approve where authorized.
• Draft correspondence and take minutes with action items for distribution.
• Facilitate effective communication between Leaders’ office and internal teams.
• Lead process improvements and special projects as needed.

Skills

Executive communication

Confidentiality

Interpersonal skills

Cross-functional collaboration

Adaptability

Attention to detail

Time management

Presentation skills

Meeting coordination

Tools

Microsoft Office Suite

Job description

Assurant has an exciting opportunity for a Senior Executive Assistant!

This position will be responsible for providing executive level administrative support to leaders within our Global Connected Living Operations team. This will be a hybrid opportunity located in Miami, FL

What will be my duties and responsibilities in this job?

• Managing schedules and making complex meeting or travel arrangements with senior business executives across multiple time-zones and geographies.
• Assist in meeting preparation and timely communication, both written and oral, with staff and external audiences. This may include drafting agenda, correspondence, memorandums and preparing other required highlights and presentations with minimal supervision
• In executives’ absence, ensures that requests for action or information are relayed to the appropriate department.In addition, manages all incoming requests into the executive office (via mail and phone), and makes sure they are prioritized and addressed
• Strictly discreet and confidential handling of sensitive company and functional information which could have an immediate impact on the company’s brand, value, performance, or operations if shared beyond intended audience
• Manage or oversee that all expenses and invoices are processed on time. Approve expenses when authorized
• Composes correspondence and may sign for executive when technical or policy content are authorized. Summarizes content of incoming materials, special information, or meetings and takes meeting minutes and action items for distribution
• Provide a bridge for smooth communication between the Leaders’ office and internal departments; demonstrating judgment to maintain confidentiality, trust and support with senior management staff
• Undertake process improvement initiatives and other special projects as needed

What are the requirements needed for this position?

• 5+ years of experience in an executive administrative assistant role supporting multiple leaders
• Applies expert skills in area of communicating sensitive information to senior management or external sources. Sound judgment and ability to keep confidentiality
• Strong, positive interpersonal skills and ability to work collaboratively across several businesses, functions and geographies
• Proactively adapts procedures, processes and technology to identify next steps and accomplish requirements of the position
• Ability to adapt to cultural differences and navigate a complex, global matrix organization
• Expert proficiency of Microsoft Office Suite including Word, PowerPoint, Excel, Teams, OneDrive, and Outlook
• Excellent verbal, written and presentation skills to effectively communicate information to all levels, internal and externally
• Extreme attention to detail
• Ability to learn continuously
• Ability to identify needs and initiates administrative projects
• Ability to perform considerable coordination and follow-through
• Works under minimal supervision
• Sets priorities and procedures for accomplishing work and may delegate portions to others