Senior Executive Assistant

Cloud Software Group; San Ramon (CA); On-site; USD 112,000 - 170,000; Full time

Job summary

Cloud Software Group is seeking an Executive Assistant to support C-level executives in a fast-paced environment. The role requires exceptional organizational skills, strong communication abilities, and proficiency with tools like Workday and Google Suite. Ideal candidates will have 5-7 years of experience in similar positions.

Benefits

Healthcare benefits

401(k) plan with company match

Life insurance and disability benefits

Qualifications

• Minimum of 5-7 years of experience supporting a C-level executive.
• Advanced knowledge of job area typically obtained through extensive education and experience.
• Experience in a fast-paced environment with high familiarity with tools.

Responsibilities

• Heavy calendar management and arranging complex travel itineraries.
• Responsible for improving processes and systems within the job area.
• Communicates with internal and external parties.

Skills

Organizational skills

Communication abilities

Discretion

Problem-solving

Independence

Education

University degree or equivalent experience

Master’s degree

PhD

Tools

Workday

Egencia

Zoom

Google Suite

Job description

About This Team:
Given the breadth of support needed across C-level executives (CISO and GM) and multiple business units, the ideal candidate should possess exceptional organizational skills, strong communication abilities, and a high level of discretion. They should be adept at managing complex schedules, coordinating international travel, and handling sensitive information with confidentiality. Experience in a fast-paced, dynamic environment is crucial, as is the ability to work independently and proactively. Additionally, proficiency with Workday, Egencia, Zoom, Google Suite, and other relevant tools is essential.


Job Description/Responsibilities:

• Workday / Workday expense
• Egencia travel booking platform
• Zoom / Google meet
• Google Calendar and Gmail
• GSuite apps ie drive, sheets, docs etc
• Experience in a professional position in a very fast paced environment
• Works under limited supervision, resourceful to solve problems that are moderately complex
• Requires advanced knowledge of the job area, typically obtained through advanced education combined with experience
• minimum of 5-7 years of experience supporting an C-Level executive
• Typically requires a University Degree or equivalent experience and minimum 10 years of prior relevant experience; or a Master’s degree with 3 years; or a PhD without experience.

Job Description:

• Responsible for making improvements of processes, systems or products to enhance performance of the job area. Problems and issues faced are difficult and may require understanding of broader set of issues.
• Problems typically involve consideration of multiple issues, job areas or specialties.
• May be responsible for providing guidance, coaching and training to other employees within job area.
• May manage projects at this level, requiring responsibility for the delegation of work and the review of others' work product.
• Heavy calendar management (Google Calendar)
• Ability to arrange and book complex travel itinerary including International travel
• Works independently under limited supervision
• May be responsible for entire projects or processes within the job area
• Event planning
• Meeting set up
• Obtain Knowledge of company policies and processes
• Communicates with parties within and outside of their own job function
• Responsibility for communicating with parties external to the organization (e.g., customers, vendors, etc.)

Compensation may vary depending on your location, qualifications including job-related education, training, experience, licensure, and certification, that could result at a level outside of these ranges. Certain roles are eligible for additional rewards, including annual bonus, and sales incentives depending on the terms of the applicable plan and role as well as individual performance.NYC generally ranges: $108,211-$162,317CA generally ranges: $112,916-$169,374All other locations fall under our General State range: $94,097-$141,145Benefits may vary depending on the nature of your employment with Cloud Software Group and the country where you work. U.S. based employees are typically offered access to healthcare, life insurance and disability benefits, 401(k) plan and company match, among others. This requisition has no specific deadline for completion.

About Us:

Cloud Software Group is one of the world’s largest cloud solution providers, serving more than 100 million users around the globe. When you join Cloud Software Group, you are making a difference for real people, each of whom count on our suite of cloud-based products to get work done — from anywhere. Members of our team will tell you that we value passion for technology and the courage to take risks. Everyone is empowered to learn, dream, and build the future of work. We are on the brink of another Cambrian leap -- a moment of immense evolution and growth. And we need your expertise and experience to do it. Now is the perfect time to move your skills to the cloud.

Cloud Software Group is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, sex or gender, sexual orientation, gender identity, gender expression, ethnicity, national origin, ancestry, citizenship, religion, genetic carrier status, disability, pregnancy, childbirth or related medical conditions (including lactation status), marital status, military service, protected veteran status, political activity or affiliation, taking or requesting statutorily protected leave and other protected classifications.

Cloud Software Group will consider qualified applicants with a criminal history and conduct the recruiting process in accordance with the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers and San Diego Fair Chance Ordinance. For access to the laws see the following links:California FCAandLos Angeles FCO.

If you need a reasonable accommodation due to a disability during any part of the application process, please contact us at [phone], HR directly via [phone] or email at [e-mail] for assistance.