Senior Executive Assistant

treasuryprime; San Francisco (CA); Hybrid; USD 120,000 - 150,000; Full time

Job summary

Treasury Prime is seeking a dedicated partner to run the CEO's office, serving as the executive presence both virtually and in person. This role manages the SF office, coordinates executive meetings, host visits, and oversees essential communications, calendars, and vendor relations with discretion.

You will work closely with the CEO and executive team, coordinating with board members’ assistants and key partners, using AI for routine tasks, and maintaining a high bar for quality and EQ across

Qualifications

• Coordinate four board meetings a year (two virtual, two in person), including scheduling, logistics, catering, and annual date planning.
• Plan in-person exec meetings and dinners, and keep the exec team's logistics running smoothly.
• Host bank, client, and partner visits at our office, and ensure every visitor has a great experience.
• Coordinate and manage two all-hands company offsites per year from end to end.
• Prepare the agenda for weekly staff meetings and produce the weekly company newsletter; ensure recurring programs run on time.
• Handle confidential information with complete discretion, including board, financial, personnel, and partner matters.
• Build strong relationships with executives, board members' assistants, and key partners.
• Use AI for routine tasks to stay smart and creative.
• Demonstrate extremely high EQ and communicate effectively across the company.

Responsibilities

• Coordinate board meetings and assist with scheduling, logistics, and catering.
• Organize weekly staff meetings and company newsletter; ensure programs run on time.
• Manage office mail, shipping, and general operations in SF office.
• Oversee security, building management, and vendor relationships in SF.
• Plan and coordinate all-hands offsites and executive dinners.
• Maintain confidentiality and discretion in handling sensitive information.
• Foster relationships with executives, assistants, and external partners.

Skills

Executive support

Calendar management

Vendor management

Board coordination

Event planning

Discretion

AI-enabled productivity

Interpersonal skills

Job description

About Treasury Prime

Treasury Prime is the operating layer for modern banking. We run the largest bank network for embedded finance, connecting 20+ banks with the fintechs they power through modern APIs. We're a small, senior, fully remote team spread across the US and Canada, with a culture built on mutual respect, collaboration, and ownership. We also keep a small office in San Francisco where a few of us, including our CEO, work in person. We're backed by Y Combinator, QED Investors, Nyca Partners, Deciens Capital, SaaStr Fund, Susa Ventures, and others.

Role Summary

Your job is to run the CEO's office and to be their presence in the virtual and physical world. The virtual world of Zoom, Slack, email, calendars, and everything else matters, but so does the physical world.

You will need to manage the office in SF, including working with the building management, security, and vendors. You will organize monthly exec meetings in San Francisco and help select high quality swag for the team.

This is a partner role, not a task-taker role. You'll work daily with me, the executive team, bank partners, and vendors, and you'll be expected to use judgment, anticipate what's needed, and push back when something doesn't make sense. The right person is confident with senior people and knows when to loop the CEO in and when not to.

Our SF office has very few people, except once a month when it has a dozen.

Responsibilities and Qualities

Coordinate four board meetings a year (two virtual, two in person) with board members' assistants, including scheduling, logistics, catering, and annual date planning.

Plan in-person exec meetings and dinners, and keep the exec team's logistics running smoothly.

Host bank, client, and partner visits at our office, and make sure every visitor has a great experience.

We also have two all hands company offsites per year that must be created. You will need to coordinate and manage all the logistics and event details from end to end.

Prepare the agenda for our weekly staff meeting and produce our weekly company newsletter. Make sure recurring company programs like department office hours and employee spotlights happen on time.

Manage office mail and shipping.

Handle confidential information with complete discretion, including board, financial, personnel, and partner matters.

Build strong working relationships with our executives, board members' assistants, and key partners and vendors.

You must use AI for all the mundane things, leaving you to be smart and creative.

You must have great taste and be able to recognize quality in a sea of mediocrity.

You are expected to have an extremely high EQ and be able to communicate with the entire company. You have a real sense of what's happening across the company and how people are feeling, and can help me and the exec team stay in touch with it.

You must be firm and unyielding to all those who don't meet our high bar of quality.

Location: San Francisco, CA (in office 3 days a week)

Treasury Prime is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. If you require accommodations or assistance to complete the online application process, please contact [e-mail] and identify the type of accommodation or assistance you request. Do not include any medical or health information in this email. Our team will respond to your email promptly.

US Pay Range

$120,000 - $150,000 USD

Treasury Prime hires in the United States and Canada only. Applications from candidates residing outside these countries cannot be processed at this time.

Treasury Prime is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. If you require accommodations or assistance to complete the online application process, please get in touch with [e-mail] and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. Our team will respond to your email promptly.