Senior Executive Assistant

Treasury Prime; San Francisco (CA); Hybrid; USD 120,000 - 150,000; Full time

Job summary

Treasury Prime seeks an experienced executive assistant/office operations role to support the CEO across virtual and in-person contexts. You will manage the SF office, coordinate board meetings, and oversee vendor relations, building management, and logistics for exec programs.

This is a partner role, requiring strong judgment, diplomacy with senior stakeholders, and the ability to push back when needed. The SF office hosts a small team with monthly in-person interactions.

Qualifications

• Supports CEO with daily operations and presence in virtual and physical spaces.
• Coordinates executive calendars, meetings, and travel logistics as needed.
• Manages vendor relations, building management, and office logistics with discretion.

Responsibilities

• Coordinate four board meetings per year (2 virtual, 2 in person).
• Plan in-person exec meetings and dinners; ensure logistics run smoothly.
• Host bank, client, and partner visits; ensure a great visitor experience.

Skills

Executive support

Calendar management

Vendor management

Event planning

Clear communication

Tools

Zoom

Slack

Calendars

Job description

Treasury Prime is the operating layer for modern banking. We run the largest bank network for embedded finance, connecting 20+ banks with the fintechs they power through modern APIs. We're a small, senior, fully remote team spread across the US and Canada, with a culture built on mutual respect, collaboration, and ownership. We also keep a small office in San Francisco where a few of us, including our CEO, work in person. We're backed by Y Combinator, QED Investors, Nyca Partners, Deciens Capital, SaaStr Fund, Susa Ventures, and others.

Role Summary

Your job is to run the CEO's office and to be their presence in the virtual and physical world. The virtual world of Zoom, Slack, email, calendars, and everything else matters, but so does the physical world.

You will need to manage the office in SF, including working with the building management, security, and vendors. You will organize monthly exec meetings in San Francisco and help select high quality swag for the team.

This is a partner role, not a task-taker role. You'll work daily with me, the executive team, bank partners, and vendors, and you'll be expected to use judgment, anticipate what's needed, and push back when something doesn't make sense. The right person is confident with senior people and knows when to loop the CEO in and when not to.

Our SF office has very few people, except once a month when it has a dozen.

Responsibilities and Qualities

• Coordinate four board meetings a year (two virtual, two in person) with board members' assistants, including scheduling, logistics, catering, and annual date planning.
• Plan in-person exec meetings and dinners, and keep the exec team's logistics running smoothly.
• Host bank, client, and partner visits at our office, and make sure every visitor has a great experience.
• We also have two all hands company offsites per year that must be created. You will need to coordinate and manage all the logistics and event details from end to end.
• Prepare the agenda for our weekly staff meeting and produce our weekly company newsletter. Make sure recurring company programs like department office hours and employee spotlights happen on time.
• Manage office mail and shipping.
• Handle confidential information with complete discretion, including board, financial, personnel, and partner matters.
• Build strong working relationships with our executives, board members' assistants, and key partners and vendors.
• You must use AI for all the mundane things, leaving you to be smart and creative.
• You must have great taste and be able to recognize quality in a sea of mediocrity.
• You are expected to have an extremely high EQ and be able to communicate with the entire company. You have a real sense of what's happening across the company and how people are feeling, and can help me and the exec team stay in touch with it.
• You must be firm and unyielding to all those who don't meet our high bar of quality.

Location: San Francisco, CA (in office 3 days a week)

Treasury Prime is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. If you require accommodations or assistance to complete the online application process, please contact [e-mail] and identify the type of accommodation or assistance you request. Do not include any medical or health information in this email. Our team will respond to your email promptly.

US Pay Range

$120,000 - $150,000 USD

Treasury Prime hires in the United States and Canada only. Applications from candidates residing outside these countries cannot be processed at this time.

Treasury Prime is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. If you require accommodations or assistance to complete the online application process, please get in touch with [e-mail] and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. Our team will respond to your email promptly.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Treasury Prime’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.