Senior Executive Assistant

Oracle; Pleasanton (CA); On-site; USD 91,000 - 187,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Oracle in Pleasanton, California, is seeking an experienced executive assistant focusing on comprehensive calendar management, confidential communications, and strategic alignment across leadership teams. The role includes preparing materials for engagements and coordinating travel and budgets.

The ideal candidate has 5+ years of senior-executive support experience, strong PM and interpersonal skills, and the ability to synthesize complex topics into clear messaging.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced, high-growth environment.
• Proven project management skills with the ability to track complex initiatives and keep stakeholders aligned.
• Strong interpersonal and relationship management skills across organizational levels.
• Excellent written and verbal communication with ability to synthesize complex topics into clear messaging.
• High discretion and judgment when handling confidential information.

Responsibilities

• Manage multiple executive calendars, priorities, and communications with precision and confidentiality.
• Prepare meeting materials and briefings for internal and external engagements.
• Track key initiatives and organizational goals, ensuring follow-through and alignment.
• Manage travel, expenses, and budget tracking efficiently.
• Support planning and content coordination for employee-facing events and leadership development.
• Collaborate across functions to gather strategic insights and share best practices.

Skills

Executive support

Project management

Interpersonal skills

Written & verbal communication

Discretion & confidentiality

Organization & prioritization

Job description

Job Description

• Manage multiple executive calendars, priorities, and communications with precision and confidentiality.
• Prepare meeting materials and briefings for internal and external engagements.
• Track key initiatives and organizational goals, ensuring follow-through and alignment.
• Manage travel, expenses, and budget tracking efficiently.

Executive Support & Communications

• Manage multiple executive calendars, priorities, and communications with precision and confidentiality.
• Prepare meeting materials and briefings for internal and external engagements.
• Track key initiatives and organizational goals, ensuring follow-through and alignment.
• Manage travel, expenses, and budget tracking efficiently.

Program & Event Management

• Help with planning and content coordination for employee-facing events, external sessions, and team off-sites.
• Organize and execute team morale activities and leadership development events.

Stakeholder & Relationship Management

• Collaborate across functions and teams to gather and synthesize strategic insights.
• Partner with fellow EAs to share best practices, collaborate for the benefit of executives, and serve as an in-office point of contact.
• Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.

Responsibilities

Preferred Qualifications & Skills

• 5+ years of experience supporting senior executives in a fast-paced, high-growth environment. Previous experience managing multiple executives is a plus.
• Proven project management skills, with the ability to track complex initiatives and keep stakeholders aligned.
• Strong interpersonal and relationship management skills, with the ability to work across organizational levels with tact and professionalism.
• Excellent written and verbal communication skills, with the ability to synthesize complex topics into clear, actionable messaging.
• Strong discretion and judgment when handling confidential information.
• Highly organized, proactive, and adaptable to shifting priorities and evolving business needs.

This is an in-office role based in Pleasanton, California.

Disclaimer: Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range in USD from: $91,400 - $187,000 per year. May be eligible for bonus and equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:

• Medical, dental, and vision insurance, including expert medical opinion
• Short term disability and long term disability
• Life insurance and AD&D
• Supplemental life insurance (Employee/Spouse/Child)
• Health care and dependent care Flexible Spending Accounts
• Pre-tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
• 11 paid holidays
• Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal
• Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

Career Level - IC2

About Us

Only Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives.

True innovation starts when everyone is empowered to contribute. That’s why we’re committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing [e-mail] or by calling 1-888-404-2494 in the United States.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.