Senior Administrative Assistant

Oracle; Nashville (TN); On-site; USD 56,300 - 112,600; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) Savings and Investment Plan with company match

Paid time off: Flexible Vacation

Paid sick leave: 72 hours upon hire

Job summary

Oracle is seeking a highly skilled Executive Administrator in Nashville, TN, to provide top-level support to senior leadership. This role involves managing calendars, preparing meeting materials, and building relationships across the organization. Candidates should have over 5 years of experience in a fast-paced environment, strong project management skills, and excellent communication abilities. The position offers a competitive salary range from $56,300 to $112,600 annually and various employee benefits including medical and financial planning.

Qualifications

• 5+ years experience supporting senior executives in a high-growth environment.
• Proven ability to track complex initiatives and align stakeholders.
• Strong interpersonal skills and ability to manage sensitive information.

Responsibilities

• Manage multiple executive calendars and communications.
• Prepare meeting materials for internal and external events.
• Collaborate with teams to gather strategic insights.

Skills

Project management skills

Interpersonal and relationship management

Excellent written and verbal communication

Job description

Job Description

We are seeking a highly skilled and proactive Executive Administrator to provide top-level administrative and strategic support to a Vice President or higher within OCI. This is a rare opportunity to support senior leadership at Oracle. The role plays a central part in driving communication, organization, and operational excellence across a high‑impact senior office.

Executive Support & Communications

• Manage multiple executive calendars, priorities, and communications with precision and confidentiality.
• Prepare meeting materials and briefings for internal and external engagements.
• Track key initiatives and organizational goals, ensuring follow‑through and alignment.
• Manage travel, expenses, and budget tracking efficiently.

Program & Event Management

• Help with planning and content coordination for employee-facing events, external sessions, and team off‑sites.
• Organize and execute team morale activities and leadership development events.

Stakeholder & Relationship Management

• Collaborate across functions and teams to gather and synthesize strategic insights.
• Partner with fellow EA’s to share best practices, collaborate to the benefit of executives, and be an in‑office contact for our Nashville HQ.
• Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.

Preferred Qualifications & Skills

• 5+ years of experience supporting senior executives in a fast‑paced, high‑growth environment. Previous experience managing multiple executives is a plus.
• Proven project management skills with an ability to track complex initiatives and keep stakeholders aligned.
• Strong interpersonal and relationship management skills; ability to work across organizational levels with tact and professionalism.
• Excellent written and verbal communication skills; able to synthesize complex topics into clear, actionable messaging.
• Deep discretion and judgment in handling confidential information.
• Highly organized, proactive, and adaptable to shifting priorities and evolving business needs.

Salary Range

US: Hiring Range in USD from $27.07 - $54.13 per hour; from: $56,300 - $112,600 per year. May be eligible for equity.

Benefits

• Medical, dental, and vision insurance, including expert medical opinion
• Short term disability and long term disability
• Life insurance and AD&D
• Supplemental life insurance (Employee/Spouse/Child)
• Health care and dependent care Flexible Spending Accounts
• Pre‑tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Paid time off: Flexible Vacation is provided to all eligible employees; specific accrual details as per department policies.
• 11 paid holidays
• Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal
• Voluntary benefits including auto, homeowner and pet insurance

Optional Compliance Disclaimer

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Career Level

Career Level - IC1

Equal Employment Opportunity Statement

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.