Senior Executive Assistant

Donnelly Boland; Pittsburgh (Allegheny County); On-site; USD 42,000 - 54,000; Full time

Job summary

Donnelly-Boland and Associates is looking for an Administrative Assistant to provide comprehensive support to senior leadership. The role requires exceptional dependability, discretion, and the ability to manage multiple priorities with precision.

You will handle calendar management, correspondence, file organization, and travel arrangements, ensuring deadlines are met and information remains confidential. The successful candidate brings strong organizational skills, integrity, and proactive

Qualifications

• Proven experience as an Administrative Assistant or in a similar administrative role.
• Exceptional attention to detail and accuracy in all work.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Demonstrated dependability and ability to handle responsibilities with minimal supervision.
• High level of integrity and discretion in handling sensitive information.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Ability to multitask and adapt in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, proofread, and edit correspondence, reports, and presentations with a strong attention to detail
• Manage confidential information with the utmost integrity and professionalism
• Serve as a reliable point of contact between executives and internal/external stakeholders
• Organize and maintain files, records, and documentation systems for easy retrieval and accuracy
• Track deadlines, follow up on action items, and ensure timely completion of tasks
• Coordinate meetings, including agendas, materials, minutes, and logistics
• Anticipate executive needs and proactively resolve issues to support daily operations
• Assist with project management and process improvements to enhance efficiency

Skills

Administrative support

Attention to detail

Organizational skills

Dependability

Integrity

Communication skills

Microsoft Office

Multitasking

Tools

Microsoft Office Suite

Job description

Donnelly-Boland and Associates is looking for an Administrative Assistant to provide comprehensive support to senior leadership. The role requires exceptional dependability, discretion, and the ability to manage multiple priorities with precision.

You will handle calendar management, correspondence, file organization, and travel arrangements, ensuring deadlines are met and information remains confidential. The successful candidate brings strong organizational skills, integrity, and proactive