Senior Executive Assistant

Citigroup Inc.; New York (NY); On-site; USD 92,000 - 120,000; Full time

Job summary

Citi's Research division seeks a Senior Executive Assistant to provide high-level administrative support to senior leaders across research franchises in New York. You will manage complex calendars, drive publication submissions, and coordinate approval processes to keep the division running smoothly.

You will also oversee travel, expense reports, and procurement, while mentoring junior staff and ensuring compliance with Citi's policies.

Qualifications

• Experience in office administration within a financial services firm or similarly large organization.
• Advanced proficiency in Microsoft Office; ability to learn internal systems quickly.
• Clear and concise written and verbal communication; comfortable with senior stakeholders.
• Self-motivated, detail-oriented; able to manage multiple priorities.
• Ability to handle sensitive information and approval workflows with discretion.

Responsibilities

• Deliver calendar management and scheduling support for senior Research team members.
• Oversee end-to-end submission of research reports through the publication system.
• Drive External Expert and Public Appearance Approval processes and coordinate sign-off.
• Coordinate meetings, events, receptions, webcasts, and conference calls; manage logistics.
• Prepare, review, and distribute meeting materials and presentations to a high standard.
• Arrange travel for senior team members with detailed itineraries.
• Process expense reports and procurements through relevant systems.
• Support junior administrative staff and maintain consistent delivery standards.
• Assess risk in business decisions; ensure compliance with laws, policy and ethics.

Skills

Microsoft Office

Communication skills

Discretion

Multitasking

System navigation

Education

Bachelor's degree or equivalent

Tools

Publication system

Travel & Expense system

Procure to Pay system

Job description

Citi's Research division is looking for a Senior Executive Assistant to deliver high-quality administrative support to senior leaders across multiple research franchises. In this role, you will be at the center of the team's day-to-day operations: managing complex schedules, driving publication submissions, and coordinating approval processes that keep the division running smoothly. This is an opportunity to play a meaningful operational role within one of the world's leading financial institutions, working closely with senior professionals in a fast-paced, high-impact environment.

Responsibilities

• Deliver comprehensive calendar management and scheduling support for senior Research team members, ensuring all meetings, events, and commitments are coordinated efficiently and without conflict.
• Manage the end-to-end submission of research reports through the firm's publication system, ensuring accuracy, completeness, and timely delivery across all franchises.
• Drive the External Expert and Public Appearance Approval processes, coordinating with relevant stakeholders to secure timely sign-off and maintain compliance requirements.
• Coordinate all aspects of senior-level meetings, events, receptions, webcasts, and conference calls, managing logistics from initial planning through to execution.
• Prepare, review, and distribute meeting materials, correspondence, presentations, and supporting documents to a consistently high standard.
• Manage travel arrangements for senior team members, including the preparation of detailed schedules and itineraries.
• Process expense reports through the Travel and Entertainment system and manage procurement activities through the Procure to Pay system.
• Support and guide junior administrative staff, sharing knowledge and maintaining consistent delivery standards across the team.
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citi, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Experience in office administration within a financial services firm or a similarly large, complex organization.
• Advanced proficiency across the Microsoft Office suite, with the ability to quickly gain command of internal systems and tools.
• Clear and concise written and verbal communication skills, with the confidence to interact effectively with senior stakeholders.
• Self-motivated and detail-oriented, with the ability to manage multiple competing priorities under pressure.
• A demonstrated ability to handle sensitive information and approval workflows with discretion and professionalism.
• Demonstrated ability to quickly gain command of new systems

Education

• Bachelor's/University degree or equivalent experience

Job Family Group:

Business Strategy, Management & Administration

Job Family:

Administrative Support

Time Type:

Full time

Primary Location:

New York New York United States

Primary Location Full Time Salary Range:

$91,690.00 - $119,610.00

Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

Anticipated Posting Close Date:

Oct 14, 2026

Automated Processing and AI

We use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi.

Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details.

Illinois residents – AI Notice and Right

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.