Senior Executive Assistant

PMG; New York (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Professional Development

Generous Time Off

Parental Leave

Retirement & Pension Plans

Fertility and Family Support

Healthcare

Pet Insurance

Lifestyle Spending Accounts

Commuter Benefits

Annual Bonus

Volunteering Opportunities

AI Enterprise License

Job summary

PMG in New York is seeking an Executive Assistant to support the Chief Operating Officer. In this role, you will manage a dynamic calendar, coordinate travel arrangements, and prepare meeting materials to ensure operational efficiency.

The ideal candidate has over 5 years of experience in executive support, strong organizational skills, and proficiency in Google Workspace. PMG offers professional development opportunities, generous time off, and a commitment to diversity and inclusion.

Qualifications

• 5+ years of experience in executive support or administrative coordination.
• Proven ability to manage complex calendars and shifting priorities.
• Strong experience coordinating travel, including multi-stop itineraries.
• Comfortable preparing meeting agendas and following through on action items.
• Skilled at tracking timelines and deliverables across multiple initiatives.

Responsibilities

• Support the COO's dynamic and changing calendar.
• Coordinate complex travel arrangements and create clear itineraries.
• Prepare meeting materials and take thoughtful notes during meetings.
• Monitor progress of strategic initiatives and keep the COO informed.
• Serve as a connector between the COO's office and internal teams.

Skills

Executive support

Calendar management

Travel coordination

Meeting preparation

Communication

Project management

Education

Bachelor's degree or equivalent work experience

Tools

Google Workspace

Airtable

Job description

Named Ad Age Best Places to Work for 11 years in a row and Fast Company Best Workplaces for Innovators since 2022, PMG is a global independent marketing services and technology company that seeks to inspire people and brands that anything is possible. Driven by shared success, PMG leverages business strategy and transformation, creative, media, and insights—as well as its proprietary operating system, Alli—to deliver cutting‑edge digital solutions and innovative media strategies.

Our team comprises over 900 employees globally, and our work for ambitious brands like Apple, Nike, Sephora, Experian, Therabody, Best Western Hotels & Resorts, Creed Fragrances, BNY, Intuit, CKE Restaurants, Travelex, and Whole Foods spans 85+ countries.

Who You’ll Be Working With

As Executive Assistant to PMG’s Chief Operating Officer, you’ll work closely with a thoughtful and dynamic leader who values partnership, clarity, and momentum. You’ll be a trusted extension of the COO’s office—helping coordinate schedules, manage day-to-day logistics, and ensure key priorities stay on track.

Your work will span multiple departments, giving you visibility into the broader business and the chance to collaborate with a wide range of people, from functional leaders and executive teammates to project managers and department coordinators. You’ll also partner closely with our People & Culture, Operations, and Communications teams to support high‑level initiatives, leadership meetings, and internal events.

This role is a great fit for someone who thrives behind the scenes—someone who loves creating order out of chaos, spotting what needs to be done, and helping a fast‑moving executive stay grounded, prepared, and focused. As the Executive Assistant, you’ll play an essential role in making sure big ideas can move forward with care, coordination, and calm.

What You Will Do

• Primarily support a dynamic and often‑changing calendar for the Chief Operating Officer, helping prioritize meetings and maintain focus on key initiatives.
• Coordinate complex travel arrangements, booking flights, accommodations, and creating clear itineraries that make travel days feel seamless.
• Prepare meeting materials, set agendas, and take thoughtful notes, ensuring follow‑ups and next steps are clear and actionable.
• Monitor the progress of strategic initiatives and help keep the COO informed of timelines, deliverables, and outstanding items.
• Serve as a connector between the COO’s office and internal teams, helping coordinate communication and keep collaboration running smoothly.
• Support internal communications by drafting updates or gathering talking points for meetings and cross‑functional updates.
• Help plan and coordinate leadership meetings, offsites, or internal events, balancing logistics with a thoughtful eye for experience.
• Handle sensitive information with care, professionalism, and discretion—building trust and upholding confidentiality in everything you do.
• Be a calm, steady presence in a fast‑moving environment—bringing clarity, care, and organization to every interaction.

What You Will Bring

• 5+ years of experience in executive support or administrative coordination, with a bachelor’s degree or equivalent work experience.
• Proven ability to manage complex calendars and shifting priorities, while staying organized, proactive, and attentive to detail.
• Strong experience coordinating travel, including multi‑stop itineraries and last‑minute changes across time zones.
• Comfortable preparing meeting agendas, capturing key takeaways, and following through on action items to keep projects moving forward.
• Skilled at tracking timelines, deliverables, and communications across multiple initiatives with discretion and clarity.
• Proficiency in Google Workspace and comfort using tools like Airtable or similar platforms to support project visibility and team alignment.
• Ability to communicate clearly and professionally across teams and with senior leadership, while managing sensitive information with integrity.
• A commitment to curiosity and adaptability within AI as a continual learner, staying at the forefront of media innovation while prioritizing client success with a customer‑focused mindset that seeks opportunities to deliver meaningful value.
• A dedication to people‑focused leadership, fostering collaboration, innovation, and professional growth by leading by example and nurturing strong relationships that empower others to excel.

What We Offer

• Professional Development: Take advantage of our learning and development programs, mentorship opportunities, and career advancement support.
• Generous Time Off: Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.
• Parental Leave: We provide paid parental leave to support your family during important life events.
• Retirement & Pension Plans: Plan for your future with competitive retirement or pension programs, including contribution matching.
• Fertility and Family Support: Access fertility benefits for all team members and their spouses.
• Healthcare: Coverage and support for everyday medical expenses and routine care, tailored by geography.
• Pet Insurance: Protect your pet's health and your finances.
• Lifestyle Spending Accounts: Enjoy 100% company‑funded accounts to promote healthy habits and well‑being.
• Commuter Benefits: Access support for travel and commuting needs, where available.
• Annual Bonus: All employees are eligible for an annual bonus.
• Volunteering Opportunities: Receive 8 give‑back hours to volunteer in your local communities.
• AI Enterprise License: Access AI Enterprise accounts and participate in weekly AI training sessions to empower and ensure AI safety.

Benefits vary by country, location, and geography to reflect local laws, norms, and expectations.

What Sets Us Apart

Being part of PMG means joining a company culture that’s unmatched in digital. We’re dedicated to working hard to serve our employees and clients, delivering value, results, and innovation—which often requires true grit and agility. We believe in taking care of ourselves and each other to continuously improve in every way.

Equal‑Opportunity Employer

In alignment with our core values to be inclusive and always change for the better, PMG is committed to creating a more diverse and inclusive culture. We are proud to be an equal‑opportunity employer and believe that we only change for the better by bringing diverse perspectives to our company. PMG recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.