Senior Executive Assistant

Citibank (Switzerland) AG; New York (NY); Hybrid; USD 92,000 - 120,000; Full time

Job summary

Citi in New York is seeking a Senior Executive Assistant to support a C-suite level manager and the department, handling calendars, correspondence, meetings, and conference calls.

You will arrange travel, prepare materials, and assist with presentations; manage expense reports through the Travel and Entertainment system; and help train junior staff while ensuring compliance and risk awareness.

Qualifications

• Bachelor's degree or equivalent experience is required.
• Experience in a large financial services or similar organization preferred.
• Proficiency in Microsoft Office is essential.
• Strong written and verbal communication skills are required.

Responsibilities

• Manage day-to-day calendar of senior management.
• Coordinate meetings, conferences, and conference calls.
• Prepare and review materials and correspondence for meetings; assist with presentations.
• Coordinate travel arrangements and travel schedules.
• Prepare, reconcile and track expense reports.

Skills

Microsoft Office

Communication

Attention to detail

Adaptability

Office administration

Education

Bachelor's degree or equivalent experience

Tools

Procure to Pay system

Travel & Entertainment Expense system

Job description

## Senior Executive AssistantApplyremote type: Hybridlocations: New York New York United Statestime type: Full timeposted on: Posted Todayjob requisition id: 26977673The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. **Responsibilities:*** Directly supports a C16 level manager and generally supports an entire department* Manages day to day calendar(s) of senior management* Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls* May prepare and review materials and correspondence for meetings* Assist with creation/modification of presentations, spreadsheets, and other various documents* Coordinates travel arrangements; prepare and distribute schedules/agendas for travel* Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system* Orders supplies and process invoices through Procure to Pay system* Process and follow-up on Virtual Requests* Assists in ad-hoc reports special projects as needed* Trains, coaches or guides other administrative staff when required* Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.**Qualifications:*** Previous office administration experience preferably within a large and complex financial services or similar organization* Highly proficient in Microsoft Office* Consistently demonstrates clear and concise written and verbal communication skills* Demonstrated ability to quickly gain command of new systems* Self-motivated and detail oriented**Education:*** Bachelor's/University degree or equivalent experience------------------------------------------------------## **Job Family Group:**Business Strategy, Management & Administration------------------------------------------------------## **Job Family:**Administrative Support------------------------------------------------------## **Time Type:**Full time------------------------------------------------------## **Primary Location:**New York New York United States------------------------------------------------------## **Primary Location Full Time Salary Range:**$91,690.00 - $119,610.00In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.------------------------------------------------------## **Most Relevant Skills**Please see the requirements listed above.------------------------------------------------------## **Other Relevant Skills**For complementary skills, please see above and/or contact the recruiter.------------------------------------------------------## **Anticipated Posting Close Date:**Jul 15, 2026------------------------------------------------------*Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.**If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.*