Senior Executive Assistant

Atlas Air; Miami (FL); On-site; USD 63,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401K

Job summary

Atlas Air Worldwide is seeking an experienced Executive Assistant to support the COO with daily administrative operations in a fast-paced environment. You will manage the COO's calendar, coordinate domestic and international travel, prepare correspondence, and handle confidential information across multiple time zones.

The role requires discretion, strong communication, and the ability to interface with executives and stakeholders.

Qualifications

• 5-7 years experience at executive assistant level
• Bachelor's degree in related field or equivalent experience
• Proficient in Excel, PowerPoint, Word, Outlook and all MS-Office Programs
• Ability to interact with all levels of management
• Strong communications skills, both verbal and written, and excellent organizational skills
• Must be extremely detail-oriented with strong follow-up skills
• Flexibility to work extended hours
• Must be highly tactful and influential when working with various constituencies
• High degree of maturity and judgment when dealing with confidential information
• Flexible in changing work priorities and able to work under pressure
• Highly proficient in computer & business systems

Responsibilities

• Manage daily office functions to ensure efficiency of operation
• Maintenance of the COO's schedule
• Coordinate domestic and international travel
• Assist with coordination and execution of Executive Leadership Team events
• Interact with executives and various stakeholders with professionalism
• Handle confidential information and expenses
• Create correspondence as required
• Oversee project-based assignments
• Respond to inquiries and information requests
• Support expansion of the Executive Administration Team

Skills

Executive support

Calendar management

Communication skills

Multitasking

Data entry

Confidential info handling

Education

Bachelor's degree or equivalent

Tools

MS Office

Excel

PowerPoint

Outlook

Job description

Join Atlas Air Worldwide. Move the World with Us!

At Atlas Air Worldwide, we're not just an airline, we're a global engine powering cargo, passenger, and leasing operations across more than 70 countries. As a leader in outsourced aviation logistics, we're built on a foundation of safety , service excellence , integrity , innovation , teamwork , and responsibility . With over 30 years of history, a modern all-Boeing fleet, and nearly 5,000 teammates collaborating across operations, technical, and corporate functions, we're driven by purpose.

If you're ready to grow, innovate, and help us deliver excellence every single day, you belong here.

To assist the COO and members of the Executive Leadership Team with daily administrative operations.

Values and Behavioral Standards: To ensure the effective communication and application of company values and behavioral standards, as stated in our company "Code of Conduct" policy, and to respond appropriately in the event of any known departure.

Major Job Accountabilities

• Management of daily office functions to ensure efficiency of operation
• Maintenance of the COO's schedule
• Manage highly confidential information; manage calendar, and other applicable administrative duties
• Coordination of domestic and international travel
• Assist with coordination and execution of various Executive Leadership Team events throughout the year
• In Miami, Erlanger and NY as needed
• Response to incoming domestic and international calls
• Response to informational inquiries
• Resolution of administrative issues
• Creation of correspondence as required
• Process and submit expense reports for COO
• Tactfully interacts and works with executives - both domestic and overseas; employees at all levels; and various public, governmental and professional entities as required.
• Confidently interface with high-level visitors, investors and media
• Handle multiple tasks and perform well in a fast-paced environment
• Oversee project-based assignments
• Other projects / duties as assigned by the Manager, Executive Administration as related to the expansion of the Executive Administration Team

Qualifications

• 5-7 years experience at executive assistant level
• Bachelor's degree in related field or equivalent experience
• Proficient in Excel, PowerPoint, Word, Outlook and all MS-Office Programs
• Ability to interact with all levels of management
• Strong communications skills, both verbal and written, and excellent organizational skills
• Must be extremely detail-oriented with strong follow-up skills
• Flexibility to work extended hours
• Must be highly tactful and influential when working with various constituencies
• High degree of maturity and judgment when dealing with confidential information
• Flexible in changing work priorities and able to work under pressure
• Highly proficient in computer & business systems

Applicants must be legally authorized to work in the United States. This position is not eligible for employment visa sponsorship or employer immigration support either now or in the future.

The Company is an Equal Opportunity Employer. It is our policy to afford equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, place of birth, age, disability, protected veteran status, gender identity or any other characteristic or status protected by applicable in accordance with federal, state and local laws.

Competitive compensation will be offered based on a variety of factors, including a candidate's experience, skills, education, geographic location, internal equity and other factors. In addition, a range of benefits to include medical, dental and vision insurance, employee assistance program, as well as generous paid time off, and 401K contributions are offered as a part of the total compensation package.

Pay Range $62,500 - $84,500 USD

At Atlas Air Worldwide , we believe in the power of people, the promise of innovation, and the responsibility we hold to each other, to our customers, and to the planet. Join us and be part of a team that lifts more than cargo; we lift ambition.