Senior Executive Assistant

Dartmouth Health; Lebanon (NH); On-site; USD 60,000 - 80,000; Full time

Job summary

Dartmouth Health seeks a Senior Executive Assistant to perform confidential executive duties, manage calendars, and coordinate travel arrangements. Ideal candidates will possess strong organizational and communication skills with a proactive approach to managing the needs of C-level executives. This full-time role offers ample opportunity for growth in a supportive environment.

Benefits

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement plans

Qualifications

• 5 years of experience, with at least 2 in an executive role.
• Ability to manage complex schedules and correspondence.
• Skilled in handling sensitive information with discretion.

Responsibilities

• Manages complex calendars and coordinates meetings.
• Prepares reports and submits expense reports.
• Acts as a primary contact for internal and external parties.

Skills

Organizational Skills

Communication Skills

Time Management

Discretion

Critical Thinking

Education

Associate's degree

Tools

Microsoft Office

Job description

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Overview

Performs advanced, diversified, confidential secretarial and executive administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices.

Overview

Performs advanced, diversified, confidential secretarial and executive administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices.

Responsibilities

• Manages complex calendars, coordinate meetings, screens and assesses relative priorities of correspondence, inquiries and projects; organizes systems of tracking tasks. Organizes systems of distribution and review of these items in order to ensure proper handling. Composes drafts, answers routine correspondence, and completes special studies, and/or finishes documents independently.
• Strong travel coordination skills for domestic and international trips. Prepares and distributes meeting notices, agendas, and reports. Gathers and submits expense reports.
• Gathers, investigates and analyzes specific issues as requested and provides the appropriate individuals with background information; suggests solutions. Acts with discretion when dealing with very sensitive and highly confidential information.
• Possess exceptional organizational skills in order to manage the C-level executive's complex meeting schedule, and completes the necessary tasks in an efficient manner.
• Time management is crucial in order to prioritize tasks and ensure deadlines are met, as well as being proactive and able to anticipate the executive's needs, often taking initiative to complete tasks or resolve issues before they arise.
• Acts on behalf of the executive with strong communication skills, often serving as the primary point of contact for both internal and external parties.
• Using critical thinking, adaptability, and flexibility in navigating unexpected changes and challenging situations.
• Acts independently and uses impeccable judgement when making decisions. Has a keen mindset with strong organizational knowledge to understand the goals and priorities of the executive and organization.
• Excellent communication skills - both verbally and in writing. Especially aware of the intended audience and acts professionally, displaying a strong understanding of the topic at hand.
• Valued partner with the executive and other c-level executives. A trusted confident. Acts as a sounding board, anticipating needs, and makes well-informed judgment calls.
• Thoroughness and accuracy in completing tasks, managing documents and organizing data to complete tasks.
• Capacity to independently gather information, research topics, and find creative solutions to challenges that arise. Makes arrangements for special meetings, conferences.
  
  

Qualifications

• Associate's degree with 5 years of experience (at least 2 of which are supporting an executive or comparable level position) or the equivalent in education and experience required.
• Word Processing, Microsoft Office, and excellent written and verbal communication skills required.
• The ability to work independently, assess priorities and organize tremendous workload under stress with grace, attention to detail and calm required.
  
  

Required Licensure/Certifications

• None
• Area of Interest:Secretarial/Clerical/Administrative
• FTE/Hours per pay period:1.00 - 1.00 - 40 hrs/week
• Shift:Day
• Job ID:31865
  
  

Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more:Benefits | DHMC and Clinics Careers

Dartmouth Health is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. We do not exclude or treat people differently because of race, color, national origin, age, disability, or sex.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management

• Industries

  Business Consulting and Services

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