Senior Executive Assistant

Kohler (Rehlko); Kohler (WI); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Competitive compensation

Work-life flexibility

Career development

Inclusive workplace

Recognition and rewards

Job summary

Rehlko, headquartered in Wisconsin, is seeking a Senior Executive Assistant to support the Home Energy President and team. The role involves managing the President's complex calendar, coordinating meetings, and handling confidential information with discretion.

You will organize travel, prepare presentations, maintain SharePoint and email workflows, and collaborate across departments to ensure smooth operations.

Qualifications

• High School Diploma and 6-10 years administrative experience required.
• Requires strong computer skills, flexibility, project coordination experience, excellent interpersonal skills, and ability to work well with all levels of internal and external contacts.

Responsibilities

• Manage and coordinate the President's complex calendar, including internal and external meetings, customer engagements, board-level interactions, leadership meetings, and VIP events.
• Act as a trusted partner to the President, Home Energy, exercising discretion and confidentiality in handling sensitive business and personnel information.
• Coordinate logistics, agendas, meeting materials, and event planning for Home Energy leadership meetings, customer engagements, and business events.
• Manage and maintain SharePoint sites, calendars, Outlook distribution groups, Microsoft Teams channels, and executive presentations, ensuring critical business information is organized, accurate, current, and readily accessible across the Home Energy organization.
• Assist with the onboarding and transition process of associates as it relates to hardware setup, workstation assignment (where applicable), and scheduling of introductions across the various business leaders.
• Create, manage, and track purchase orders (POs), ensuring timely processing, accurate documentation, invoice reconciliation, and follow-through with vendors and internal stakeholders.
• Coordinate travel arrangements, including detailed itineraries, transportation, lodging, and meeting logistics.
• Prepare and submit expense reports in a timely manner
• Manage the procurement and inventory of office supplies, business materials, equipment, and other resources as needed to support day-to-day business operations.
• Support key initiatives or special projects as assigned.
• Prepare, edit, and coordinate executive communications, presentations, reports, and meeting materials.
• Serve as a primary point of contact for internal and external stakeholders, ensuring effective communication and follow-through on key business matters.

Skills

Calendar management

Executive support

Confidentiality

Travel coordination

Education

High School Diploma

Tools

SharePoint

Outlook

Microsoft Teams

PowerPoint

Job description

Why Work at Rehlko

Our work is guided by our purpose: creating an energy-resilient world for a better future. This purpose embodies the legacy we bring, with more than 100 years as the global leader in energy resilience, delivering solutions critical to sustain and improve life.

Our teams have the opportunity to provide a critical resource - energy - that ensures safety, security, and independence for people around the world. Our team members are focused on pushing boundaries, continuing to innovate in an ever-changing landscape, and keeping up with the pace required to create solutions for today's world demands.

Our product range includes engines, generators, power conversion, UPS systems, EV components and electrification solutions, microgrid controls and management, and clean energy solutions that serve a broad spectrum of OEM, residential, industrial, and commercial customers. At Rehlko, you have the freedom to identify, create, and deliver solutions - large and small - that help people and communities thrive in the moments that matter.

At Rehlko, our team members are the essential energy that powers our organization's success. We are committed to fostering a safe and sustainable work environment where safety is everyone's responsibility. We empower every team member to actively participate in our Zero Is Possible safety culture by encouraging open communication, proactively reporting hazards, following protocols, and suggesting improvements. Join us in creating an energy resilient world for a better future!

What We Offer

At Rehlko, our Total Rewards programs are designed to accelerate growth, energize performance, and support a culture of inclusion at every stage of life and work. We offer total rewards that are easily understood, recognize results, enable career mobility, and reflect our commitment to valuing diverse needs in a fast-moving world. We provide:

• Competitive compensation and benefits
• Work-life flexibility
• Recognition and rewards
• Development and career opportunities
• A safe and inclusive workplace

Why You Will Love this Job

Under the supervision of the President, Home Energy, the Senior Executive Assistant will provide support to the Home Energy President and team members. The role will perform standard and advanced administrative duties requiring broad experience, skill, and a thorough knowledge of the organization's policies and procedures.

This position will require onsite work at our Sheboygan, WI office.

Specific Responsibilities

• Manage and coordinate the President's complex calendar, including internal and external meetings, customer engagements, board-level interactions, leadership meetings, and VIP events.
• Act as a trusted partner to the President, Home Energy, exercising discretion and confidentiality in handling sensitive business and personnel information.
• Coordinate logistics, agendas, meeting materials, and event planning for Home Energy leadership meetings, customer engagements, and business events.
• Manage and maintain SharePoint sites, calendars, Outlook distribution groups, Microsoft Teams channels, and executive presentations, ensuring critical business information is organized, accurate, current, and readily accessible across the Home Energy organization.
• Assist with the onboarding and transition process of associates as it relates to hardware setup, workstation assignment (where applicable), and scheduling of introductions across the various business leaders.
• Create, manage, and track purchase orders (POs), ensuring timely processing, accurate documentation, invoice reconciliation, and follow-through with vendors and internal stakeholders.
• Coordinate travel arrangements, including detailed itineraries, transportation, lodging, and meeting logistics.
• Prepare and submit expense reports in a timely manner
• Manage the procurement and inventory of office supplies, business materials, equipment, and other resources as needed to support day-to-day business operations.
• Support key initiatives or special projects as assigned.
• Prepare, edit, and coordinate executive communications, presentations, reports, and meeting materials.
• Serve as a primary point of contact for internal and external stakeholders, ensuring effective communication and follow-through on key business matters.

Requirements

• High School Diploma and 6-10 years administrative experience required.
• Requires strong computer skills, flexibility, project coordination experience, excellent interpersonal skills, and ability to work well with all levels of internal and external contacts.
• Must be a self-starter and work under minimal supervision.
• Must pass Microsoft Office Assessments - Word (Advanced), Excel (Advanced) and PowerPoint (Intermediate).
• Limited travel may be required on occasion to support special events or meetings
• Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

The Hourly range for this position is $24.35-$30.45.The specific Hourl