Senior Executive Assistant

Mediko Inc; Innsbrook (VA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid time off + holidays

Tuition reimbursement

Life Insurance

Job summary

Mediko Inc. is seeking a Senior Executive Assistant to provide high-level administrative support to the CEO, coordinating calendars, meetings, and confidential communications.

The role requires proactive project management and meticulous travel planning to enable strategic initiatives and smooth operations. On-site in Richmond, VA, it offers growth opportunities, competitive compensation, and a comprehensive benefits package.

Qualifications

• Bachelor’s degree in a relevant field.
• 2–3 years of relevant experience in the specific functional area.
• Experience in healthcare, correctional healthcare, or a regulated industry preferred.
• Active CPR/BLS certificate required if role is located in a correctional facility.

Responsibilities

• Manage the CEO’s complex calendar, schedule appointments, and ensure timely follow-up.
• Compose, prepare, and manage confidential correspondence, documents, and reports for the CEO.
• Coordinate business planning meetings and ensure effective communication with stakeholders.
• Manage special projects for the CEO, ensuring deadlines and deliverables.
• Handle sensitive or confidential matters with discretion and refer issues as needed.
• Provide hands-on support for tasks to enhance executive leadership and company operations.

Skills

Calendar management

Executive support

Communication

Project management

Travel arrangements

Discretion

Education

Bachelor’s degree in a relevant field

Job description

MEDIKO: Mission driven & committed to delivering high-quality medical care to the communities we serve.Our dedicated Healthcare Professionals find meaning, support and new opportunities to learn and grow their skills every day. It’s what sets us apart from other healthcare industries and drives our success in the correctional healthcare space.Whether you are just graduating from nursing school or bringing years of experience to your new position at MEDIKO, you will benefit from our competitive compensation, commitment to safety and exposure to the diverse healthcare needs of the clients we serve.If you’re ready to take on a role that will enrich your career and make a real impact to your community, we encourage you to APPLY TODAY to get the conversation started!The Senior Executive Assistant will provide high-level administrative support to the CEO, managing schedules, coordinating meetings, and handling confidential matters with discretion. This role will serve as a liaison between the CEO and internal/external stakeholders, ensuring efficient communication and smooth execution of key business initiatives. The Senior Executive Assistant will also assist with project management, travel arrangements, and strategic tasks as needed.How YOU can Make an Impact:CEO Support and Calendar Management: Manage the CEO’s complex calendar, schedule appointments, and ensure timely follow-up on upcoming commitments. Ensure the CEO’s schedule is respected and proactively plan around priorities.Correspondence and Communication: Compose, prepare, and manage confidential correspondence, documents, and reports for the CEO. Prioritize and handle incoming communications, responding or escalating as necessary.Business Planning and Meetings Coordination: Coordinate business planning meetings and ensure effective communication with internal and external stakeholders. Organize and prepare for CEO meetings, ensuring all documents and materials are ready.Project Management: Manage special projects for the CEO, ensuring deadlines are met, and deliverables are completed with accuracy and efficiency. Lead or assist in key initiatives that impact the organization’s strategy.Sensitive and Confidential Matters: Handle sensitive or confidential matters with discretion, determine appropriate actions, and refer issues as needed to ensure effective resolution.Proactive Follow-Up and Prioritization: Prioritize conflicting needs, follow through on projects, and ensure critical aspects are completed in a timely manner, especially under tight deadlines.Operational Efficiency: Provide hands-on support for critical tasks, such as drafting personal correspondence, facilitating the CEO’s ability to lead the company, and ensuring team efficiency.Perform other related duties as assigned.What we Ask of YOU:This is a full-time on-site position in Richmond, VA, requiredBachelor’s degree in a relevant field (e.g., Human Resources, Finance, Sales, Business Administration, Healthcare Administration, or related discipline) from an accredited institution preferred.Additional certifications or specialized training may be required depending on the function (e.g., Certified Human Resources Professional (PHR) for HR roles, Certified Public Accountant (CPA) for Finance roles, etc.).Minimum of 2-3 years of relevant experience in the specific functional area (e.g., HR, Finance, Sales, Marketing, Operations, etc.).Experience in healthcare, correctional healthcare, or a regulated industry is preferred.Demonstrated success in applying function-specific skills (e.g., employee relations for HR, financial reporting for Finance, or sales strategy for Sales) is required.Knowledge of relevant industry-specific regulations, compliance standards, and best practices may be required, particularly for roles in highly regulated functions like HR and Finance.Relevant industry certifications based on the role (e.g., PHR, SHRM-CP, CPA, etc.).Active CPR/BLS certificate required (American Heart Association/American Red Cross guideline approved), if role is located in a correctional facility.Joining MEDIKO comes with perks to support you in your personal and professional journey (eligibility varies based on factors like position, status, etc.) :Competitive Pay and MVP Bonus ProgramBenefits package including Medical, Dental, and Vision insurance for you and your familyPreferred Pharmacy Network optionsMDLIVE virtual Provider telehealth optionsWellness programHealth Savings Accounts and Health Reimbursement Account options with company matchEmployer-paid Life Insurance Policy/AD&D, Long-Term Disability and Short-Term Disability coverageOptional Voluntary coverage for Life Insurance, Accident, Critical Illness, and Hospital Indemnity plansPaid portion of Maternity LeavesEmployee Assistance ProgramGenerous Paid Time Off (PTO) including 10 Holidays and flexible Floating HolidaysParticipation in the MEDIKO 401(k) Retirement Plan with company matchEmployee Referral BonusesTuition Reimbursement Assistance PlanFree Continuing EducationAccess to Perks and Discounts at nationally recognized chains, service providers and retailersEOE STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.