SENIOR EXECUTIVE ASSISTANT

IGNITE; Fort Belvoir (VA); On-site; USD 110,000 - 140,000; Full time

Job summary

IGNITE is seeking a driven Executive Administrator to support an Army customer at Fort Belvoir, VA. This on-site role requires exceptional organizational skills, the ability to manage complex calendars, travel itineraries, and high-priority communications with internal and external stakeholders.

You will prepare briefings and materials for senior leadership, coordinate meetings and events, and handle confidential information with discretion.

Qualifications

• Minimum 10 years of executive-level administrative support in government, military, or large corporate settings.
• Experience managing domestic and international executive travel.
• Ability to plan, communicate clearly, and manage multiple tasks with minimal supervision.
• Clearance: Must be able to obtain a DOD Interim Secret clearance prior to employment; continued employment contingent on obtaining and maintaining a full Secret clearance.

Responsibilities

• Track and organize complex calendars and travel plans.
• Prepare briefings and materials for senior leadership meetings.
• Coordinate meetings, reviews, and forums; manage travel itineraries.
• Maintain confidentiality and professional representation of the organization.
• Support special projects and departmental communications.

Skills

Executive travel management

Calendar management

Written and verbal communication

Project coordination

Confidentiality and discretion

Multitasking and prioritization

Education

Bachelor's Degree in Business or related field

Tools

Microsoft Office Suite

SharePoint

Defense Travel System

Job description

Igniters operate in the world’s most demanding environment. Igniters are self-motivated, mission-driven, and relentless in solving the Warfighters’ hardest problems. We move fast, think differently, and execute with precision to tackle high-stakes challenges across AI/ML, space and missile defense intelligence, EMSO, advanced analytics, and programmatic domains. As an employee-owned SDVOSB headquartered in Huntsville, AL, our team delivers mission-critical impact for the Army, Air Force, Space Force, MDA, NASA, DIA, and FBI.

Job Description

Igniters operate in the world’s most demanding environment. Igniters are self-motivated, mission-driven, and relentless in solving the Warfighters’ hardest problems. We move fast, think differently, and execute with precision to tackle high-stakes challenges across AI/ML, space and missile defense intelligence, EMSO, advanced analytics, and programmatic domains. Ignite exists to outpace the threat and deliver results that matter in the moments that count. Ignite is currently seeking a driven, detail-oriented Executive Administrator to join our team supporting an Army customer at Fort Belvoir, VA. This position is expected to be on-site.

Position Overview

Serves as a focal point for the organization and communicates with internal and external agencies, professionally representing the organization. Manage multiple calendars and schedules appointments, prioritizes appointments, tracks schedule, prepares participants for upcoming meetings, proactively collects meeting and read-ahead materials, and ensures that key meetings are attended, and deadlines are met. Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

Key Responsibilities

• Track portfolio activities and identify challenges.
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.
• Develop and manage a monthly roadmap and annual strategy for leadership engagements, aligning with strategic guidance and organizational goals.
• Proactively manage complex, high-priority calendars, resolving conflicts and prioritizing meetings.
• Coordinate and facilitate leadership engagements, including meetings, technical reviews, design reviews, forums, and protocol events.
• Arrange intricate domestic and international travel, including itineraries and accommodations. Prepare expense reports and reconcile accounts.
• Provide executive-level support for senior leadership, including preparing briefings, data, and preparatory materials for senior-level meetings.
• Represents the executive by attending meetings in the executive’s absence.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.

Required Qualifications

• Strong experience managing executive travel, including domestic and international.
• Minimum of 10 years of experience providing executive-level administrative support in government, military, or large-scale corporate settings.
• Detail-oriented with exceptional planning, written and verbal communication skills.
• Experience managing special projects, executive meetings, and external groups. Ability to manage multiple tasks, priorities, and schedules with minimal supervision.
• Clearance: Must be able to obtain a DOD Interim Secret clearance prior to employment. Continued employment is contingent that the employee obtains and maintains a full Secret clearance within a reasonable amount of time.

Desired Qualifications

• Bachelor’s Degree in business or related field
• Active Secret Clearance
• Knowledge of DoD or other US Government operations and processes
• Knowledge of Defense Travel System
• Strong proficiency in Microsoft Office Suite and SharePoint for managing data and reports

Additional Information

• Clearance: Secret
• Expected Travel: 10%