EXECUTIVE ASSISTANT

Ignite Now; Huntsville (AL); On-site; USD 45,000 - 65,000; Full time

Job summary

Ignite Now is seeking an Executive Assistant to support customer efforts in Huntsville, AL. The role demands strong organizational and communication skills, data analysis, budgeting, and administrative support at the executive level.

You will manage support agreements, MOUs, and reporting while coordinating with leadership and ensuring confidentiality. The position is on-site in Huntsville, requiring proficiency in the Defense Travel System and MS 365 tools, with an active SECRET clearance.

Qualifications

• Excellent written, verbal, and interpersonal communication skills.
• Strong reporting skills and attention to detail.
• Proficiency in scheduling and travel logistics, including Defense Travel System.
• Strong proficiency in computer software applications, including Microsoft 365 suite of tools.
• Strong initiative, organizational, and time management skills.
• Active SECRET security clearance.
• On-site, direct customer support is required.

Responsibilities

• Data Reporting and Agreement Management: Prepare reports by collecting and analyzing information.
• Develop and maintain data reporting mechanisms utilizing various automated systems and Microsoft 365 suite of tools to provide accurate and timely information to stakeholders.
• Support financial management planning and budget development activities.
• Manage and track support agreements, memorandum of agreements, and reimbursable agreements ensuring accuracy and timely processing.
• Process, issue, and submit responses for operation orders, and requests for information.
• Coordinate requirements throughout Portfolio Acquisition Executives as needed.
• Conserve the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Coordinate, prepare, and present materials needed for weekly staff calls and status reports.
• Provide weekly reports to executives regarding the status of various documents.
• Maintain customer confidence and protect operations by keeping information confidential.
• Office Management: Complete projects and follow up on results to ensure customer satisfaction.
• Provide historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Additional Duties as required: Contribute to the team’s effort by accomplishing related tasks as needed.
• Support evolving and varied customer requirements.

Skills

Communication

Reporting

Scheduling

Microsoft 365

Security clearance

Education

Some College Coursework Completed

Tools

Microsoft 365

Defense Travel System

Job description

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Job Title

EXECUTIVE ASSISTANT

Location

Category

Job Type

Full-Time

Experienced (Non-Manager)

Education

Some College Coursework Completed

Security Clearance Required

Secret

Job Description

Igniters operate in the world’s most demanding environment. Igniters are self-motivated, mission-driven, and relentless in solving the Warfighters’ hardest problems. We move fast, think differently, and execute with precision to tackle high-stakes challenges across AI/ML, space and missile defense intelligence, EMSO, advanced analytics, and programmatic domains. As an employee-owned SDVOSB headquartered in Huntsville, AL, our team delivers mission-critical impact for the Army, Air Force, Space Force, MDA, NASA, DIA, and FBI.

Ignite exists to outpace the threat and deliver results that matter in the moments that count.

Overview:Ignite is currently recruiting an Executive Assistant to support customer efforts in Huntsville, AL. The ideal candidate will possess strong organizational and communication skills paired with excellent data analysis, financial management planning and reporting abilities, and budget development activities. This position is responsible for managing and tracking support agreements, memorandum of agreements, reimbursable agreements, and data reporting in addition to providing executive-level communications and administrative support.

Job Requirements

Position type:On-site

Responsibilities include but are not limited to the following:

• Data Reporting and Agreement Management:
  • Prepare reports by collecting and analyzing information. Review submissions for accuracy, formatting, and content.
  • Develop and maintain data reporting mechanisms utilizing various automated systems and Microsoft 365 suite of tools to provide accurate and timely information to stakeholders.
  • Support financial management planning and budget development activities.
  • Manage and track support agreements, memorandum of agreements, and reimbursable agreements ensuring accuracy and timely processing.
  • Process, issue, and submit responses for operation orders, and requests for information.
  • Coordinate requirements throughout Portfolio Acquisition Executives as needed.
  • Conserve the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • Coordinate, prepare, and present materials needed for weekly staff calls and status reports.
  • Provide weekly reports to executives regarding the status of various documents.
  • Maintain customer confidence and protect operations by keeping information confidential.
• Office Management:
  • Complete projects and follow up on results to ensure customer satisfaction.
  • Provide historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Additional Duties as required:
  • Contribute to the team’s effort by accomplishing related tasks as needed.
  • Support evolving and varied customer requirements.

Job Requirements

• Excellent written, verbal, and interpersonal communication skills.
• Strong reporting skills and attention to detail.
• Proficiency in scheduling and travel logistics, including Defense Travel System.
• Strong proficiency in computer software applications, including Microsoft 365 suite of tools.
• Strong initiative, organizational, and time management skills.
• Active SECRET security clearance.
• On-site, direct customer support is required.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Accommodation Request: If you are a qualified individual with a disability or are a disabled veteran and are unable or limited in your ability to use or access our Careers sites as a result of your disability, you have the right to receive assistance in completing the application process. Please send your request to [e-mail]