SENIOR EXECUTIVE ASSISTANT

Ignitenow; Fort Belvoir (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

Ignite Now is seeking a Senior Executive Assistant to support an Army customer at Fort Belvoir, VA. The role is on-site and requires a Secret clearance with DoD interim eligibility.

You will manage complex calendars, coordinate meetings and travel, prepare high-level briefings, and handle sensitive information with discretion. Ideal candidates have 10+ years of executive support experience in government or large enterprises, excellent communication skills, and proficiency in Microsoft Office and

Qualifications

• Strong executive support experience in government, military, or large corporate settings.
• Clearance: ability to obtain DoD Interim Secret; full Secret clearance later.
• Excellent written and verbal communication, organizational and planning skills.

Responsibilities

• Manage multiple calendars and complex schedules, prep participants for meetings, and ensure deadlines are met.
• Coordinate and facilitate leadership engagements, including meetings and reviews.
• Arrange domestic and international travel with itineraries and expense reports.
• Provide executive-level support with briefings, data, and materials for senior meetings.
• Maintain confidentiality and manage filing and retrieval systems.

Skills

Executive travel management

Calendar management

Communication skills

Detail-oriented

Multi-tasking

Education

Some college coursework completed

Bachelor’s degree (desired)

Tools

Microsoft Office Suite

SharePoint

Job description

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Job Title

SENIOR EXECUTIVE ASSISTANT

Job Type

Full-Time

Experienced (Non-Manager)

Education

Some College Coursework Completed

Security Clearance Required

Secret

Job Description

Igniters operate in the world’s most demanding environment. Igniters are self-motivated, mission-driven, and relentless in solving the Warfighters’ hardest problems. We move fast, think differently, and execute with precision to tackle high-stakes challenges across AI/ML, space and missile defense intelligence, EMSO, advanced analytics, and programmatic domains. As an employee-owned SDVOSB headquartered in Huntsville, AL, our team delivers mission-critical impact for the Army, Air Force, Space Force, MDA, NASA, DIA, and FBI.

Ignite exists to outpace the threat and deliver results that matter in the moments that count.

Ignite is currently seeking a driven, detail-oriented Executive Administrator to join our team supporting an Army customer at Fort Belvoir, VA. This position is expected to be on-site.

Job Requirements

Position Overview

Serves as a focal point for the organization and communicates with internal and external agencies, professionally representing the organization. Manage multiple calendars and schedules appointments, prioritizes appointments, tracks schedule, prepares participants for upcoming meetings, proactively collects meeting and read-ahead materials, and ensures that key meetings are attended, and deadlines are met. Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

Key Responsibilities

• Track portfolio activities and identify challenges.
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.
• Develop and manage a monthly roadmap and annual strategy for leadership engagements, aligning with strategic guidance and organizational goals.
• Proactively manage complex, high-priority calendars, resolving conflicts and prioritizing meetings.
• Coordinate and facilitate leadership engagements, including meetings, technical reviews, design reviews, forums, and protocol events.
• Arrange intricate domestic and international travel, including itineraries and accommodations. Prepare expense reports and reconcile accounts.
• Provide executive-level support for senior leadership, including preparing briefings, data, and preparatory materials for senior-level meetings.
• Represents the executive by attending meetings in the executive’s absence.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.

Required Qualifications

• Strong experience managing executive travel, including domestic and international.
• Minimum of 10 years of experience providing executive-level administrative support in government, military, or large-scale corporate settings.
• Detail-oriented with exceptional planning, written and verbal communication skills.
• Experience managing special projects, executive meetings, and external groups. Ability to manage multiple tasks, priorities, and schedules with minimal supervision.
• Clearance: Must be able to obtain a DOD Interim Secret clearance prior to employment. Continued employment is contingent that the employee obtains and maintains a full Secret clearance within a reasonable amount of time.

Desired Qualifications

• Bachelor’s Degree in business or related field
• Knowledge of DoD or other US Government operations and processes
• Knowledge of Defense Travel System
• Strong proficiency in Microsoft Office Suite and SharePoint for managing data and reports

Additional Information

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Accommodation Request: If you are a qualified individual with a disability or are a disabled veteran and are unable or limited in your ability to use or access our Careers sites as a result of your disability, you have the right to receive assistance in completing the application process. Please send your request to [e-mail]