Senior Executive Assistant

Fidelity Investments Inc.; Durham (NC); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Fidelity Investments offers an outstanding opportunity for an experienced administrative professional in Durham, NC. The successful candidate will play a vital role in supporting leaders by managing schedules and organizing events, driving process improvements, and collaborating with diverse teams. This role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office, enhancing the team's efficiency and success.

Qualifications

• 5+ years of relevant experience in a professional office environment.
• Strong Microsoft Office skills and ability to learn new technologies quickly.
• Experience in driving process improvements.

Responsibilities

• Assist leaders with daily schedules, calendars, and meetings.
• Create and update documents using Microsoft Office tools.
• Organize meetings and prepare agendas.

Skills

Time management

Proactive communication

Attention to detail

Collaboration

Problem solving

Tools

Microsoft Office

Job description

Job Description

The Role

This is an outstanding opportunity for an experienced administrative professional who has a passion to learn and contribute wherever needed. This role requires strong organizational and process skills, as well as creativity and resourcefulness in solving problems in support of the leader and teams.

The Expertise and Skills You Bring

• 5+ years of relevant experience, preferably in a professional office environment
• Effective time management skills, with the ability to prioritize and handle multiple tasks simultaneously, reacting and thinking quickly in ambiguous situations
• Proactive communication skills with all levels of Fidelity
• Strong Microsoft Office skills and ability to quickly learn new technologies
• Experience in driving process improvements and demonstrating creativity in problem-solving
• Unrivaled attention to detail and consistent delivery of high-quality work
• Strong collaboration skills and enjoyment in working with diverse, high-performing teams

The Value You Deliver

• Assist leaders with daily schedules, calendars, meetings, travel, and expenses
• Update organizational headcount charts, performance scorecards, communication materials, etc.
• Create and update documents using Microsoft Office tools
• Coordinate with internal departments and communicate effectively
• Organize meetings, prepare agendas, arrange facilities, and distribute materials
• Support onsite visits and events in coordination with teams
• Manage internal procedure documents as Knowledge Librarian
• Perform project-related duties as needed

Certifications

Category

Administration

Fidelity’s hybrid work model combines onsite and offsite work. Most roles require onsite presence every other week (Monday to Friday). Fidelity’s business is governed by various laws and regulations, which may restrict hiring individuals with certain criminal histories.