Senior Executive Assistant

Happy Global Inc.; Dallas (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Happy Global Inc. in Dallas seeks a highly capable Senior Executive Assistant to work directly with the CEO, enhancing strategic, decision-making, and execution leverage across the organization.

You will structure problems, coordinate stakeholders, and manage time-sensitive initiatives, effectively extending the CEO's bandwidth while ensuring critical priorities stay on track in a fast-paced environment. This senior role requires sharp judgment, proactive communication, and hands-on support,

Qualifications

• Demonstrates rapid learning and prioritization in complex scenarios.
• Able to dissect business issues, identify core variables, trade-offs and priorities.
• Turns ambiguous requests into structured problems with clear next steps.
• Shows strong judgment on when to escalate or act independently.
• Takes ownership of outcomes and maintains follow-through.
• Communicates clearly with senior executives and stakeholders at various levels.
• Influences stakeholders without formal authority.
• Exhibits reliability, attention to detail, and consistency under pressure.
• Thrives in fast-paced, high-expectation environments.
• Flexible and adjusts to changing priorities.

Responsibilities

• Lead strategic and decision-support activities for the CEO.
• Analyze problems, gather information, and develop clear recommendations.
• Coordinate cross-functional initiatives sponsored by the CEO.
• Track decisions, commitments, and follow-ups to avoid missed priorities.
• Own high-priority initiatives from idea to execution with timelines and milestones.
• Act as a trusted extension of the CEO in select interactions.
• Provide hands-on executive support for meetings, travel, and critical projects.

Skills

Learning quickly

Complex problem understanding

Ambiguity to structure

Judgment

Ownership of outcomes

Executive communication

Influence without authority

Reliability & detail-oriented

Fast-paced environment

Adaptability

Job description

What You'll Do

We are looking for a highly capable Senior Executive Assistant to work directly with the CEO and help increase the CEO's strategic, decision-making, and execution leverage. This role sits at the intersection of strategy, problem-solving, execution, and executive partnership.

The right person will be able to understand the problem, structure it, form a point of view, mobilize resources, and drive it to resolution. The ultimate goal is to help the CEO make better decisions faster, expand management bandwidth, and spend less time personally chasing execution.

1. Strategic & Decision Support

• Quickly understand business, organizational, and operational issues that matter to the CEO.
• Identify the core problem, key variables, trade-offs, and priorities.
• Conduct market research, industry benchmarking, information gathering, and analysis.
• Turn fragmented information into clear conclusions, options, and recommendations.
• Go beyond identifying problems - develop potential solutions and make clear recommendations.
• Prepare executive briefings, decision materials, meeting materials, and high-impact communications.

2. Solve Complex & Ambiguous Problems

• Take ownership of important issues that cross functions or do not yet have a clear owner.
• Turn ambiguous requests into structured problems, priorities, workstreams, owners, and next steps.
• Proactively gather information and identify root causes.
• Coordinate internal and external stakeholders to move issues forward.
• Know when a matter requires CEO involvement and when you can make the decision and move independently.

3. Drive CEO-Sponsored Strategic Initiatives

• Lead or coordinate high-priority initiatives sponsored by the CEO.
• Take projects from an initial idea through execution.
• Build objectives, timelines, workstreams, accountability mechanisms, and execution plans from the ground up.
• Identify risks, roadblocks, and resource gaps before they become major issues.
• Drive cross-functional execution and take ownership of the outcome - not just the process.

4. Increase CEO Leverage

• Act as a trusted extension of the CEO in selected internal and external interactions.
• Track critical decisions, commitments, and follow-up actions.
• Ensure important priorities do not fall through the cracks or lose momentum.
• Influence senior stakeholders and cross-functional teams without relying on formal authority.
• Help the CEO optimize time and attention by reducing repetitive communication and execution follow-up.

5. Hands-on Executive Support

• This is a senior role, but we are looking for someone who is comfortable getting into the details when necessary.
• Depending on business priorities, you may support: Critical meetings, Urgent business issues, Executive follow-ups, Travel and executive logistics, Time-sensitive projects and Other priorities directly related to the CEO

What We're Looking For

We care more about how you think and operate than whether your previous title was "Executive Assistant".

You should be someone who:

• Learns extremely quickly and identifies what matters.
• Can understand complex situations with incomplete information.
• Turns ambiguity into structure and action.
• Has strong judgment and knows when to elevate versus when to act independently.
• Takes ownership of outcomes rather than simply completing assigned tasks.
• Communicates effectively with senior executives and stakeholders at different levels.
• Can influence people without relying on formal authority.
• Is highly reliable, detail-oriented, and strong in follow-through.
• Can perform consistently in a fast-paced, high-expectation environment.
• Is comfortable with changing priorities and a high degree of flexibility.