Senior Executive Assistant

Procore Technologies; Austin (TX); On-site; USD 76,544 - 105,248; Full time

Benefits offered by this job

Equity compensation

Bonus incentive

Job summary

Procore Technologies in Austin, TX, is seeking a Senior Executive Assistant to support the Chief Strategy Officer and another executive leader. You will enable leadership to focus on strategic priorities by creating structure and ensuring seamless execution across the organization.

Responsibilities include managing calendars, travel, meetings, and communications, while building scalable processes and leveraging AI tools to improve efficiency and cross-functional alignment.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years supporting VP-level or executive leaders in fast-paced environments.
• Strong organizational, prioritization, and project management skills.
• Proven ability to build trusted relationships with executive leadership.
• Experience with calendars, travel, and confidential projects.

Responsibilities

• Manage complex executive calendars, travel, expenses, and day-to-day administrative operations for executive leadership.
• Anticipate executive needs, prioritize competing demands, and proactively resolve challenges before they arise.
• Coordinate leadership meetings, all-hands, offsites, and strategic planning sessions, ensuring agendas, materials, logistics, and follow-up actions are executed seamlessly.
• Prepare executive communications, presentations, briefing materials, and other high-impact content for internal and external audiences.
• Partner across Strategy, Business Operations, and cross-functional organizations to improve communication, alignment, and organizational effectiveness.
• Build and continuously improve scalable operating rhythms, processes, and workflows that increase executive and team productivity.
• Manage confidential projects and sensitive information with the highest level of professionalism, discretion, and sound judgment.
• Leverage AI tools and modern technologies to streamline administrative processes, automate routine work, and improve operational efficiency.

Skills

Executive support

Calendar management

Travel coordination

Project coordination

Communication

Discretion & judgment

Education

Bachelor's degree or equivalent

Job description

We're looking for a Senior Executive Assistant to join Procore's Strategy organization. In this role, you'll serve as a trusted strategic partner to our Chief Strategy Officer and another executive leader, helping drive organizational effectiveness through proactive executive support, cross-functional coordination, and operational excellence. Your primary goal will be to enable executive leadership to focus on strategic priorities by creating structure, anticipating needs, and ensuring seamless execution across the organization.

As a Senior Executive Assistant, you'll partner closely with executive leadership, Business Operations, Executive Assistants, and cross-functional teams to coordinate priorities, streamline operations, and support key initiatives. Use your exceptional organizational skills, sound judgment, and proactive problem-solving abilities to improve executive efficiency, strengthen team alignment, and drive operational excellence. If you're energized by solving complex challenges, building scalable processes, and becoming a trusted advisor to executive leadership, we'd love to hear from you.

This position reports to the Chief Strategy Officer and will be based in our Austin, TX office. Travel of approximately 5–10% is expected for leadership meetings, offsites, and occasional executive travel. We're looking for someone to join us immediately.

What You'll Do

• Manage complex executive calendars, travel, expenses, and day-to-day administrative operations for executive leadership.
• Anticipate executive needs, prioritize competing demands, and proactively resolve challenges before they arise.
• Coordinate leadership meetings, all-hands, offsites, and strategic planning sessions, ensuring agendas, materials, logistics, and follow-up actions are executed seamlessly.
• Prepare executive communications, presentations, briefing materials, and other high-impact content for internal and external audiences.
• Partner across Strategy, Business Operations, and cross-functional organizations to improve communication, alignment, and organizational effectiveness.
• Build and continuously improve scalable operating rhythms, processes, and workflows that increase executive and team productivity.
• Manage confidential projects and sensitive information with the highest level of professionalism, discretion, and sound judgment.
• Leverage AI tools and modern technologies to streamline administrative processes, automate routine work, and improve operational efficiency.

What We're Looking For

• Bachelor's degree or equivalent professional experience.
• 5+ years supporting VP-level or executive leaders in a fast-paced, high-growth environment.
• Exceptional organizational, prioritization, and project management skills with the ability to manage multiple competing priorities.
• Proven ability to build trusted relationships and communicate effectively with executive leadership and cross-functional stakeholders.
• Strong business judgment, high emotional intelligence, and the ability to anticipate needs while operating independently.
• Experience managing complex calendars, executive travel, leadership meetings, and confidential business initiatives.
• Proficiency with Google Workspace, Slack, Zoom, Concur, Workday, and other modern productivity tools.
• Experience leveraging AI tools, automation, or emerging technologies to improve workflows and executive productivity is highly preferred.

Additional Information

Base Pay Range

76,544.00 - 105,248.00 USD Annual

This role may also be eligible for Equity Compensation and/or Bonus Incentive Compensation. Procore is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location.

For Los Angeles County (unincorporated) Candidates

Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.