Senior Executive Assistant

Knowesis; Arlington (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading company is seeking a Senior Executive Assistant to support the OUSD policy office at the Pentagon. The role involves managing schedules, facilitating security clearance processes, and handling travel logistics. Candidates must have a TS/SCI clearance and extensive experience in a similar role within the Department of Defense.

Qualifications

• At least 5 years of Executive Assistant experience in the DoD.
• Must possess TS/SCI clearance.

Responsibilities

• Scheduling and arranging meetings; managing calendars.
• Facilitating security clearance processing and building access.
• Preparing travel authorizations and vouchers.

Skills

Scheduling

Communication

Logistics Management

Tools

DTS

APACS

COMSSEC

Job description

Position: Senior Executive Assistant
Location: Pentagon
Work Environment: Onsite
Clearance Required: TS/SCI
Status: Contingent Upon Contract Award

Knowesis is currently seeking a Senior Executive Assistant to support the OUSD policy office.

To be eligible for this position, candidates must possess a TS/SCI clearance and U.S. Citizenship without the need for sponsorship, both now and in the future. Applicants without proof of U.S. Citizenship will not be considered due to the position’s security clearance requirements.

The Job Duties and Responsibilities include but are not limited to the following:

Scheduling and arranging meetings; managing and deconflicting calendars; collecting and assembling daybooks; serving as the point of contact for scheduling questions and requests; and managing visitor logistics (i.e., Pentagon access, coordinating Pentagon parking or pick-up/drop-off, and escorting of visitors).

Travel:Transportation for meetings in the NCR; preparing travel authorizations and vouchers with the Defense Travel System (DTS); assisting with obtaining passports and visas for official travel; facilitating compliance with the Foreign Clearance Guide; preparing Aircraft and Personnel Automated Clearance System (APACS) requests; and preparing visit requests.

Human Resources: Facilitating in- and out-processing of personnel, to include updating the Policy kiosk; and assisting with processing Government time and attendance.

Security: Facilitating security clearance processing for permanent and temporary personnel; facilitating building access; and managing and maintaining communications security (COMSSEC) programs.

Required Qualifications:

• At least 5 years of Executive Assistant experience in the DoD
• Experience with DTS, APACS, and COMSSEC
• TS/SCI clearance

Knowesis is committed to providing equal employment opportunities to all individuals based on merit and qualifications. We prohibit discrimination in all aspects of employment as required by Title VII of the Civil Rights Act and other applicable federal laws. Our company values all applicants and employees and fosters a work environment where everyone is treated with respect and dignity.

Receive tips & info on cleared job search, security clearances and career development.