Senior Executive Administrator

Kovalus Company; Willmar (MN); On-site; USD 70,000 - 99,000; Full time

Job summary

A leading company, Kovalus Separation Solutions, is seeking a Senior Executive Administrator to provide high-level administrative and HR support. The ideal candidate will excel in communication, organization, and have relevant experience. This full-time role offers a competitive salary and comprehensive benefits, making it an excellent opportunity for professionals looking to thrive in a dynamic environment.

Benefits

Medical and dental insurance

401K match & contributions

10 paid holidays

Sick and vacation time

Educational assistance program

Qualifications

• 4 years of relevant experience required.
• Exceptional organization skills and attention to detail.
• Ability to function well in a high-paced environment.

Responsibilities

• Provides high-level administrative support to the President and Senior Leadership Team.
• Manage the organization & execution of annual events.
• Act as a backup for HR Business Partner for onboarding new hires.

Skills

Communication skills

Organization skills

Time management skills

Attention to detail

Education

Bachelor’s degree in business administration or related field

High school diploma

Tools

Microsoft Office Suite

Job description

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Kovalus Separation Solutions provided pay range

This range is provided by Kovalus Separation Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $99,000.00/yr

Location

Willmar, MN

Onsite, Hybrid or Fully Remote

Onsite

Status

Full-time

Reports To

President

FLSA Status

Non-Exempt

Management Position

No

Position Overview

The Senior Executive Administrator is responsible for providing high-level administrative support to the President, Senior Leadership team and human resources.

Responsibilities

Administration Support:

• Provides high-level administrative support and assistance to the President and Senior Leadership Team members
• Prepare information and/or lead training sessions/presentations for employees and leadership
• Monitor company policies & procedures to ensure they are reviewed and updated regularly
• Manage Rambow online store orders, communicating with vendors when necessary
• Manage sponsorship requests
• Support annual goals and initiatives for Kovalus and RELCO
• Performs other related duties as assigned.
  
  

Company Communications

• Establish positive working relationships with managers and supervisors throughout the organization to ensure excellent information flow and feedback
• High-level support and reinforce our company values
• Create/edit/publish content for employees utilizing various channels: breakroom monitors, employee meetings, internal emails, newsletters, etc.
• Support Project Ignite working with our Marketing Coordinator.
  
  

Event Planning & Execution

• Manage the organization & execution of annual RELCO events (i.e., company picnic & year end party)
• Lead the social committee in planning events for RELCO
• Manage & participation in community events (i.e., Golf Classic, local school events)
• Coordinate visitor lunches for employees, customers, etc.
• Assist with coordination of internal meetings (i.e., leadership, sales, etc.)
  
  

Human Resources Support

• Act as a backup for HR Business Partner for new hire onboarding.
• Assist with overflow of recruiting activities when needed
• Support for company recognition programs
• Assist with other HR administration items as needed
  
  

Qualifications & Skills

• Excellent verbal & written communication skills.
• Exceptional organization skills and attention to detail.
• Proven ability to meet deadlines and excellent time management skills.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Ability to function well in a high-paced and at times stressful environment.
• High school diploma required, bachelor’s degree in business administration or related field preferred.
• At least 4 years of relevant experience required.
  
  

Travel

• Must be willing to travel 10% of the time.
  
  

Kovalues

• CUSTOMER FOCUS: Our decisions and actions are aligned with client needs, enhancing satisfaction and loyalty.
• INTEGRITY & COMPLIANCE: Establishes trust and credibility, ensuring that actions and communications are transparent and ethical. Comply with all applicable laws and regulations.
• TEAMWORK: Foster collaboration and efficiency, leading to innovative solutions and a supportive work environment.
• HUMILITY & RESPECT: Build a positive culture by valuing diverse perspectives and fostering a respectful workplace.
• ENTREPRENEURIAL: Eliminate bureaucracy and non-value-added processes. Encourage innovation, promote a sense of urgency, and identify and promote our competitive advantage.
  
  

Benefits Summary

Kovalus offers a comprehensive package that includes: Medical (4 plan options), Dental (2 plan options) and Vision insurances; 401K (match & fixed company contribution); health savings and flexible spending accounts; company provided basic life insurance policy with the option of selecting additional voluntary life insurance for self, spouse or dependents; disability insurances (short-term policy is company paid & long-term is split between company and employee); voluntary insurance plans for accident, critical illness and hospital indemnity; business and personal travel insurance; 10 paid holidays; vacation time; sick time; employee assistance program; educational assistance program; referral bonus; bereavement leave. All benefits are subject to applicable plan and program terms (including eligibility terms) and may be subject to change.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Industrial Machinery Manufacturing

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