Senior Executive Administrative Partner

SLAC National Accelerator Laboratory; Menlo Park (CA); On-site; USD 62,000 - 74,000; Full time

Job summary

SLAC National Accelerator Laboratory's Director's Office is seeking an Executive Administrative Associate to provide complex administrative and operational support to executive leadership with minimal supervision.

The role will manage complex calendars, plan meetings and events, coordinate travel, and ensure confidentiality while partnering with senior leaders and stakeholders across the organization to advance SLAC's mission and priorities.

Qualifications

• High school diploma or equivalent with six years of relevant admin experience.
• Ability to provide advanced administrative support to senior leaders.
• Proficiency with Microsoft Office, Google Workspace, and calendar systems.
• Experience managing complex calendars and high-volume scheduling.
• Strong organizational, detail-oriented, and communication skills.
• Discretion, confidentiality, and sound judgment in handling sensitive information.
• Ability to work across diverse teams and stakeholders.

Responsibilities

• Provide high-level administrative and operational support to executive leadership.
• Independently manage multiple complex calendars and scheduling.
• Plan and coordinate meetings, site visits, conferences, and events.
• Prepare correspondence, presentations, and briefing materials.
• Coordinate travel and expense reporting.
• Oversee financial transactions, invoices, and budget tracking.
• Maintain confidential records and collaborate with teams.
• Support continuous improvement of administrative processes.

Skills

Calendar management

High-level admin support

Event coordination

Travel coordination

Budget tracking

Discretion/confidentiality

Communication

Relationship building

Education

Bachelor's degree

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

PeopleSoft

Oracle

Job description

SLAC National Accelerator Laboratory's Director's Office is seeking an Executive Administrative Associate to provide complex administrative and operational support to executive leadership with minimal supervision.

The role will manage complex calendars, plan meetings and events, coordinate travel, and ensure confidentiality while partnering with senior leaders and stakeholders across the organization to advance SLAC's mission and priorities.