Senior Executive Administrative Assistant to CEO

Lyten, Inc; San Jose (CA); On-site; USD 128,000 - 193,000; Full time

Job summary

Join a forward-thinking company at the forefront of materials innovation as a Senior Executive Administrative Assistant to the CEO. This role is pivotal in supporting the CEO with high-level administrative tasks, including managing a complex calendar, coordinating travel, and preparing presentations for key stakeholders. You will be part of a team dedicated to driving a materials revolution that aims for gigaton-scale decarbonization. If you are a detail-oriented professional with a passion for sustainability and advanced materials, this is your chance to contribute to meaningful change while advancing your career in a dynamic environment.

Benefits

Healthcare

Dental Insurance

Vision Insurance

401K

Paid Holidays

PTO and Sick Time

Corporate Discounts

Employee Relocation Plan

Qualifications

• 7+ years as an executive assistant, preferably supporting a CEO.
• Mastery of Microsoft Excel and PowerPoint for high-level presentations.

Responsibilities

• Manage the CEO’s calendar and coordinate travel arrangements.
• Draft communications and handle confidential information with discretion.
• Prepare presentations and organize data for high-level meetings.

Skills

Executive Assistance

Communication Skills

Microsoft Excel

Microsoft PowerPoint

Organizational Skills

Time Management

Attention to Detail

Technical Competency

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Google Apps

Mac OS

Windows

Job description

Senior Executive Administrative Assistant to CEO

Apply locations San Jose, CA time type Full time posted on Posted Yesterday job requisition id JR100237

We are leading a materials revolution. At Lyten, we’re not just developing advanced supermaterials, we’re about to change the world as we know it. Our team is at the forefront of a fundamental transformation that will impact nearly every industry, making a massive global improvement.

Our mission is to achieve gigaton-scale decarbonization impact, and we’re building a new ecosystem of decarbonization applications to make it a reality. With Lyten 3D Graphene, we’re pushing the boundaries of what’s possible by improving energy storage, developing stronger and lighter plastics, and creating advanced sensors that can detect beyond today’s limits.

Join our team and be a part of something bigger than yourself. We need a diverse set of perspectives and expertise to take on some of the world’s toughest scientific, engineering, and commercial challenges while also having a fun and rewarding career! Are you ready to take on this challenge? Apply now and help us scale Lyten 3D Graphene into all of its many potential applications and be a part of this groundbreaking transformation.

We’re looking for passionate and talented individuals who want to work at Lyten and help create a brighter future for generations to come!

Responsibilities:

• Serve as the CEO’s gatekeeper, providing high-level service as a liaison between the CEO, Board of Directors, external clients, and internal executive teams.
• Draft and disseminate emails and information on behalf of the CEO both externally and internally.
• Handle sensitive business and confidential information with discretion, tact, and diplomacy.
• Manage and maintain a busy and complex calendar, responding to numerous meeting requests that require frequent re-prioritization. Act as the point person for confirming and communicating any schedule changes.
• Coordinate domestic and international travel arrangements, including creating detailed itineraries.
• Arrange internal and external meetings, including lodging and meeting accommodations, for groups large and small.
• Collect and organize data for high-level meetings in the form of reports, charts, and presentations.
• Prepare high-level presentations for clients, Board of Directors, and company meetings.
• Embrace unexpected duties or projects as they arise.
• Act as an ambassador for the CEO with eloquence and poise, both within the company and to external contacts.
• Be available to perform job duties outside of normal business hours when necessary (weekends/evenings). Be available to work different time zones depending on CEO travel.

Required Skills and Experience:

• Bachelor’s degree or equivalent experience.
• At least 7 years of progressively responsible experience as an executive assistant, with at least one position supporting a CEO or similar C-Suite executive.
• Accessibility on nights and weekends and may need to work different time zones. High degree of responsiveness.
• Conduct with highest level of professionalism and must be polished as they will interact with key external stakeholders.
• Excellent verbal and written communication skills.
• Mastery of Microsoft Excel, including PivotTables, Lookups, Macros, formulas, and graphs.
• Proficiency in Microsoft PowerPoint, with the ability to create high-level and sophisticated presentations for the CEO.
• Strong organizational skills, reflecting the ability to prioritize, plan, and execute multiple urgent tasks seamlessly.
• Self-directed with the ability to determine priorities, make decisions, and manage time effectively. Comfortable asking questions and seeking help when needed. Enthusiastic about challenges, adaptable to change, and eager to learn.
• A keen eye for efficiency, constantly engaged in improving results by studying, evaluating, and redesigning processes, then implementing changes.
• Excellent attention to detail.
• Ability to work well under pressure, meet deadlines, and see projects through to completion.
• Punctual, courteous, professional, and reliable, with good judgment.
• Strong technical competency with Mac OS, Windows, Microsoft Office Suite, and Google apps.
• Actively investigates relevant technology and builds the skills to use it.
• Participation in networking opportunities and professional organizations is a plus.
• An interest in the tech industry and the business community is advantageous.

Compensation Range:

The expected base salary range for this position is between $128,200.00 - $192,400.00. The level of pay within the range will depend on a variety of job-related factors that may include location, relevant prior experience and/or education, or particular skills and expertise.

Disclosures:

Pay Transparency Disclosure:

This compensation and benefits information is based on Lyten’s estimate as of the date of publication and may be modified in the future. We generally do not negotiate on salary once we have made an offer. The level of pay within the range will depend on a variety of job-related factors that may include location, relevant prior experience and/or education, or particular skills and expertise. New hires joining the company tend to be paid within the starting base pay range noted above, with opportunities to increase pay over time based on development of additional skills, competencies, and company-specific knowledge.

In addition to base pay, this position is eligible for tier-based bonus and equity, healthcare, dental, vision, corporate discounts, paid holidays, PTO and sick time, 401K, employee relocation plan (if applicable).

Export/ITAR Compliance Disclosure:

Certain positions within Lyten, Inc. require compliance with export control laws and, as a result, all interviewed candidates will be screened pre-interview to determine their eligibility in light of export restrictions.

This position requires access to technology, software and other information that is subject to governmental access control restrictions, due to export controls. Employment in this position is conditioned on the continued availability of government authorization to authorize release of such items, to the extent required, including without limitation an export license, or other documentation required to establish authorization to receive access to such items. Company may delay commencement of employment, rescind an offer of employment, terminate employment, and/or may modify job responsibilities, compensation, benefits, and/or access to Company facilities and information systems, as Company deems appropriate, in order to ensure compliance with applicable government access control restrictions.

Lyten is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability. EEO Employer/Vet/Disabled.

Principals only; third party or agency submitted candidates will not be considered.

Why Work at Lyten:

Lyten's Story

Lyten was founded on the vision of using advanced technology from the semiconductor industry to produce abundant clean energy in the form of hydrogen. However, we discovered the ability to produce a revolutionary new material: three-dimensional graphene. This new supermaterial boasts remarkable properties and enormous potential for innovative products and significant decarbonization effects.

Since 2015, our mission has been to take Lyten 3D Graphene from the laboratory to commercial scale and apply it across a wide range of industries and applications. We aim to establish a new global industry for “decarbonization-multiplying” materials by sequestering carbon in the form of high-value foundational materials that can be used to reduce the carbon footprint of countless applications in the hardest-to-abate sectors of our economy. By creating superior materials, we aim to offer an economic pathway towards achieving gigaton-scale decarbonization impact.

At Lyten, we believe that a more sustainable future requires commitment, hard work, and innovative solutions. By leveraging our cutting-edge technology and deep technical expertise, we intend to play a leading role in driving significant sustainability efforts and making a meaningful impact on the planet.