Senior Executive Administrative Assistant - Lenexa, KS

Canteen North America; Lenexa (KS); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance/ AD

Retirement Plan

Paid Time Off

Holiday Time Off

Employee Assistance Program

Job summary

Canteen North America in Lenexa, KS is seeking a Senior Administrative Executive Assistant to provide high-level administrative, operational, and project support to senior leadership within a fast-paced warehouse and food manufacturing environment. The role coordinates executive calendars, meetings, HR and payroll administration, and special projects across multiple sites.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities with confidentiality

Qualifications

• High-level administrative experience with calendar management
• Experience coordinating HR, payroll, and executive communications
• Ability to manage multiple priorities with confidentiality and professionalism

Responsibilities

• Prepare invoices, reports, memos, letters, financial statements and other documents using office software
• Coordinate and document meeting minutes, distribute action items, and track follow-up activities
• Support HR and payroll functions, including employee records, timesheet verification, onboarding activities, and payroll coordination
• Process employee referral bonus submissions and maintain accurate tracking and documentation
• Plan, coordinate, and execute department events, meetings, recognition activities, and special projects
• Lead and support project management initiatives, ensuring deadlines, objectives, and deliverables are met
• Coordinate new laptop and technology equipment requests, orders, and deployments for employees
• Create, edit, and distribute division newsletters and internal communications
• Support marketing initiatives by developing promotional materials, coordinating campaigns, and assisting with communications
• Coordinate site visits, meetings, training events, and leadership activities across sites
• Travel as needed to support operational initiatives, employee events, and executive meetings

Skills

Microsoft Office Suite

Travel readiness

Job description

Growth. Opportunity. Excellence.

Canteen

Salary: $70,000 - $80,000 / year

Other Forms of Compensation:

Growth. Opportunity. Excellence.

Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary.

Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry.

Come grow with us. We are Canteen.

Job Summary:

The Senior Administrative Executive Assistant provides high-level administrative, operational, and project support to senior leadership within a fast-paced warehouse and food manufacturing environment. This role serves as a key liaison between operations, human resources, payroll, sales, and executive management. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism. The position supports daily business operations through executive calendar management, meeting coordination, payroll and HR administration, special projects, employee engagement programs, company communications, and multi-site administrative support across regional facilities.

Essential Duties and Responsibilities:

• Prepares invoices, reports, memos, letters, financial statements and other documents, using word processor, spreadsheets, database, and/or presentation software.
• Coordinate and document meeting minutes, distribute action items, and track follow-up activities.
• Support HR and payroll functions, including employee records, timesheet verification, onboarding activities, and payroll coordination.
• Process employee referral bonus submissions and maintain accurate tracking and documentation.
• Plan, coordinate, and execute department events, meetings, recognition activities, and special projects.
• Lead and support project management initiatives, ensuring deadlines, objectives, and deliverables are met.
• Coordinate new laptop and technology equipment requests, orders, and deployments for employees.
• Create, edit, and distribute division newsletters and internal communications.
• Support marketing initiatives by developing promotional materials, coordinating campaigns, and assisting with internal and external communications.
• Coordinate site visits, meetings, training events, and leadership activities across
• Travel as needed to support operational initiatives, employee events, and executive meetings.

Work Environment & Travel Requirements:

• Warehouse setting with regular interaction across operations, HR, finance, and executive leadership.
• Combination of office-based administrative work and floor-level operational coordination.
• Ability to work effectively in a dynamic, fast-paced warehouse environment.
• Light travel (approximately 10-15%) required to support facilities and leadership teams.
• Occasional overnight travel may be required for meetings, training sessions, special projects, and company events.

Qualifications:

• Ability and willingness to travel periodically within WA, OR, CO, NE, KS, IL and MO.
• Advanced computer skills, including proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Canteen maintains a drug-free workplace.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Associates at Canteen are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Canteen.pdf

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Canteen

Leticia Pinon