Senior Executive Administrative Assistant

Transamerica; United States; Hybride; USD 75 000 - 90 000; Plein temps

Avantages offerts par ce poste

Pension Plan

401k Match

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Reimbursement

Résumé du poste

Transamerica is seeking an experienced Administrative Assistant to support executive management in a hybrid Philadelphia office. The role involves handling confidential documents, complex scheduling, travel arrangements, and liaison duties with internal teams and external partners.

Ideal candidates will have at least five years of high-level administrative experience, discretion, and solid technical skills. A high school diploma is required; an Associate’s degree is preferred.

Qualifications

• High school education or equivalent. Minimum of 5 years of administrative experience, discretion and technical skills.
• Associate’s degree preferred with strong time management and communication abilities.

Responsabilités

• Prepare confidential correspondence and reports using office software.
• Schedule meetings, manage calendars, and arrange travel for senior executives.
• Act as liaison between executives and employees/clients; screen calls and route inquiries.
• Maintain confidential files and ensure data privacy and compliance with policy.

Connaissances

Administrative experience

Discretion

Technical skills

Formation

High school education or equivalent

Associate’s degree preferred

Description du poste

Job Family

Administrative Services

About Us

At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.

Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.

Who We Are

We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.

Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.

We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.

What We Do

Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.

Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.* For more information, visit transamerica.com.

Job Description Summary

Supports executive management with a wide range of administrative and general support duties of a highly responsible and confidential nature requiring broad knowledge of organizational policies and practices. Under limited supervision handles a multiplicity of administrative situations.

Responsibilities

• Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and/or desktop publishing software.
• Compiles information and prepares special and complex one-time reports, summaries, or replies to inquires for variety of audiences and levels.
• Acts as liaison between the Officer of the Company and various executives with employees of the Company, clients, and all interested outside parties.
• Screens telephone calls, providing assistance and accurate information for routing non-routine calls.
• Maintains calendars, schedule meetings and makes travel arrangements for top senior level executives.
• Applies in-depth divisional knowledge to projects of small to medium scope.
• Determines methods and procedures to be used in resolving the most complex inquiries and will make on-the-spot priority decisions.
• Maintains confidential files of information of the most highly confidential nature.
• Operates with substantial latitude for independent judgment and discretion.
• May supervise, train or review the work of other Administrative Assistant personnel.
• Manage data privacy risks and ensure compliance with company policy regarding the processing of personal and/or other sensitive data.

Qualifications

• High school education or equivalent. Minimum of 5 years of experience with a high level of administrative experience, discretion and technical skills.

Preferred Qualifications

• Associate’s degree preferred. Excellent time management skills. Frequent demand to establish priorities and meet tight deadlines. Advanced knowledge of company and organizational structure with respect to the division and departments. Excellent verbal and written communication skills. Must possess a high level of analytical skills.

Working Conditions

• Hybrid Office Environment

Compensation

The Salary for this position generally ranges between $75,000 - $90,000 annually. Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including qualifications, experience, geography, work location designation (in-office, hybrid, remote) and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.

Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company’s discretion.

Applicants must possess legal authorization to work for our company in the U.S. without the need for immigration, sponsorship or otherwise serving as an employer of record for immigration employment purposes. At this time, this role is not eligible for immigration-related employment authorization sponsorship.

This is a hybrid position requiring three days in office per week in our Philadelphia location. Relocation assistance will not be provided for this position.

This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.

What We Offer

Compensation Benefits

• Competitive Pay
• Bonus for Eligible Employees

Benefits Package

• Pension Plan
• 401k Match
• Employee Stock Purchase Plan
• Tuition Reimbursement
• Disability Insurance
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employee Discounts
• Career Training & Development Opportunities

Health and Work/Life Balance Benefits

• Paid Time Off starting at 160 hours annually for employees in their first year of service.
• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
• Adoption Assistance
• Employee Assistance Program
• Back-Up Care Program
• PTO for Volunteer Hours
• Employee Matching Gifts Program
• Employee Resource Groups
• Inclusion and Diversity Programs
• Employee Recognition Program
• Referral Bonus Programs

Inclusion & Diversity

We believe our commitment to diversity and inclusion creates a work environment filled with exceptional individuals. We’re thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women.

To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of diversity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of diversity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all.

Giving Back

We believe our responsibilities extend beyond our corporate walls. That's why we created the Aegon Transamerica Foundation in 1994. Through a mix of financial grants and the volunteer efforts of our employees, the foundation supports nonprofit organizations focused on the things that matter most to our people in the communities where we live and work.

Transamerica’s Parent Company

Aegon acquired the Transamerica business in 1999. Since its start in 1844, Aegon has grown into an international company serving more than 23.9 million people across the globe.* It offers investment, protection, and retirement solutions, always with a clear purpose: Helping people live their best lives. As a leading global investor and employer, the company seeks to have a positive impact by addressing critical environmental and societal issues, with a focus on climate change and inclusion and diversity.

* As of December 31, 2023