Senior Executive Administrative Assistant

BryceTech; District of Columbia; On-site; USD 70,000 - 90,000; Full time

Job summary

A leading company in technology solutions is seeking a Senior Executive Administrative Assistant to support the Department of Defense. The ideal candidate will have extensive experience in executive administration, excellent communication skills, and the ability to manage priorities effectively. This role involves calendar management, correspondence preparation, and maintaining compliance with DoD procedures. A comprehensive benefits package is offered, along with a competitive salary.

Benefits

Competitive salary

Health plans

Life and disability insurance

401(k) with match

Educational reimbursement

Qualifications

• At least 5 years of executive administrative experience, including 3 years supporting senior leadership.
• Proficiency in Microsoft Office tools and experience with travel management.

Responsibilities

• Provide executive-level calendar management and meeting coordination.
• Prepare and edit correspondence, reports, and meeting agendas.
• Handle sensitive and confidential information discreetly.

Skills

Communication

Organizational Skills

Independence

Education

BS/BA from an accredited college or university

Tools

Microsoft Word

Excel

Outlook

PowerPoint

SharePoint

Job description

Senior Executive Administrative Assistant

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Company Description

BryceTech is a trusted leader in complex technology domains, delivering data-driven solutions in aerospace, biosecurity, and defense. We specialize in systems engineering, advanced analytics, and R&D program and strategic advisory support. Our clients include NASA, DoD, HHS, DHS, and other civil and national security agencies, relying on us to drive mission success and accelerate innovation.

BryceTech has been recognized in the Washington Technology Fast 50 ranking of top high-growth small businesses for four consecutive years and received a GovCon Contractor of the Year Award in 2023. We have a proven track record of winning sought-after contracts, scaling high-performance teams, and executing critical government missions, offering a compelling opportunity for strategic partnerships in the GovCon space.

Job Description

BryceTech is seeking an experienced Senior Executive Administrative Assistant to support our client, the Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)), at the Department of Defense. The candidate must have excellent written, oral, and interpersonal communication skills, along with strong organizational abilities, the capacity to establish and maintain relationships with internal and external staff, and the ability to work independently and proactively.

Customer Background Information

The Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) serves as the principal advisor to the Secretary and Deputy Secretary of Defense on acquisition, sustainment, logistics, industrial policy, and defense procurement. It develops and oversees policies to deliver defense capabilities effectively, efficiently, and affordably, supporting national security objectives. The office also leads initiatives to modernize acquisition processes, strengthen the defense industrial base, promote innovation, and ensure lifecycle sustainment of military systems, including oversight of supply chain resilience, operational energy, environmental and safety compliance, and materiel readiness.

Minimum Knowledge and Responsibilities

• Provide executive-level calendar management, scheduling, and meeting coordination.
• Prepare and edit correspondence, reports, briefing materials, and meeting agendas.
• Handle sensitive and confidential information discreetly.
• Coordinate travel arrangements, including processing travel authorizations and vouchers.
• Manage office workflows, track taskers, and ensure timely follow-ups.
• Serve as liaison between senior leadership and stakeholders.
• Maintain filing systems and ensure administrative compliance with DoD procedures.

Qualifications

• At least 5 years of executive administrative experience, including 3 years supporting DASD, ASD, or USD-level leadership within the Department of Defense or equivalent senior leadership in other federal agencies.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• Experience with schedule/calendar management, travel management using DTS, and document review including read-ahead materials.
• Excellent communication skills, organizational skills, and ability to manage priorities.
• Ability to work independently, take initiative, and adapt to shifting priorities.
• High professionalism, tact, discretion, and diplomacy when interacting with senior officials.
• Ability to foster a collaborative work environment and thrive in a fast-paced setting.

Educational and Security Requirements

• BS/BA from an accredited college or university.
• Active TS/SCI security clearance is required.

Additional Information

This position is contingent upon contract award. BryceTech offers a comprehensive benefits package, including competitive salary, health plans, life and disability insurance, 401(k) with match, and educational reimbursement. All information will be kept confidential according to EEO guidelines.