Senior Exec Admin & Project Lead - Private Assets (Hybrid)

Pacific Life; Newport Beach (CA); Hybrid; USD 116,938,000 - 142,898,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Wellbeing Reimbursement Account

Paid Time Off

Holiday Schedule

Parental Leave

Adoption Assistance

401k match

Job summary

Pacific Life Insurance Company in Newport Beach, CA is seeking a Sr Executive Administrative Specialist to support the Private Assets Investment team. The role is hybrid (4 days/week) and involves providing broad administrative and technical assistance to multiple teams, reporting to the SVP and Deputy CIO.

The ideal candidate has 5+ years of senior-level support experience, strong MS Office 365 skills, and familiarity with investment-adjacent tools.

Qualifications

• 5+ years of administrative experience supporting senior-level executives.
• Experience in the investment space preferred.
• Proficient in MS Office 365 and Adobe Acrobat.
• Experience using DocuSign, Concur and Coupa.

Responsibilities

• Partner and collaborate with departments to support key initiatives, meetings or projects.
• Proactively manage calendars and resolve conflicts using MS Outlook.
• Arrange travel and prepare expense reports with Concur.
• Process invoices using Coupa.
• Serve as point of contact for visitors and interact professionally.
• Order department supplies and manage onboarding for new hires.
• Prepare correspondence and documents with strong written communication.
• Handle emails and respond professionally.
• Complete processing and reports using applicable systems and contacts.
• Utilize Excel, Word, PowerPoint, and Teams to complete tasks.
• Be the department point person for technology and hardware support.
• Assist in organizing department events.
• Complete miscellaneous tasks and projects as assigned.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

Professional communication

Confidentiality & discretion

Problem solving

Information governance

Inter-department coordination

Tools

Concur

Coupa

DocuSign

Microsoft 365 (Excel, Outlook, PowerPoint, Teams)

Adobe Acrobat

Job description

Pacific Life Insurance Company in Newport Beach, CA is seeking a Sr Executive Administrative Specialist to support the Private Assets Investment team. The role is hybrid (4 days/week) and involves providing broad administrative and technical assistance to multiple teams, reporting to the SVP and Deputy CIO.

The ideal candidate has 5+ years of senior-level support experience, strong MS Office 365 skills, and familiarity with investment-adjacent tools.