Senior Events Coordinator

Avalere Health Group; Northern (KY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

401K with match

Life insurance

Disability coverage

Medical, dental, and vision plans

Hybrid and remote work

20 vacation days + personal day

Job summary

Avalere Health is seeking a Senior Events Coordinator to support Events Managers across the group. You will lead smaller meetings and repeat projects with guidance, handling domestic and Latin American events and owning planning, logistics, and budgets.

You’ll coordinate in-person and virtual events, manage attendee communications, travel arrangements, and on-site support, while delivering exceptional client service in a fast-paced healthcare environment.

Qualifications

• 2+ years in event coordination within an agency (ideally medical communications), healthcare, pharmaceutical, or corporate setting.
• Strong planning, organisational and multitasking skills.
• Excellent communication and relationship‑building abilities.

Responsibilities

• Coordinate a range of in-person and virtual events, from planning through to onsite delivery and post-event wrap-up.
• Manage attendee and speaker communications, registrations, and meeting logistics.
• Arrange and book faculty/delegate flights in line with client travel policies and arrange visa applications, where necessary, in accordance with company policy.
• Work closely with clients, venues, suppliers, and internal teams to ensure events are delivered smoothly, on time, and within budget.
• Provide onsite support at events across the Americas, acting as a key point of contact for attendees and stakeholders.
• Oversee event administration, including financial tracking, supplier management, compliance requirements, and reporting.
• Support multiple projects simultaneously while maintaining exceptional attention to detail and a high standard of client service.

Skills

Planning

Organisational skills

Communication

Attention to detail

Microsoft Office

Education

Event and Festival Management, Business Admin or related field

Tools

Cvent

Microsoft Office

Job description

About Avalere Health

United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind.

Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere.

Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.

Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity.We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs.

We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.

We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.

The Role

The Senior Events Coordinator at Avalere Health supports Events Managers in the delivery of specific elements of meetings across the group. The Senior Events Coordinator is responsible for taking the lead on smaller meetings or repeat projects once mastered (e.g. advisory boards, small investigator meetings and preceptorships where client relationship is established, or experience of event format exists) with appropriate guidance from senior team members. This role includes attending approximately 12 domestic/Latin American meetings per year. You'll have the opportunity to take ownership of smaller events and repeat projects while developing your event management expertise within a fast-paced client environment.

What you’ll do

• Coordinate a range of in-person and virtual events, from planning through to onsite delivery and post-event wrap-up.
• Manage attendee and speaker communications, registrations, and meeting logistics.
• Arrange and book faculty/delegate flights in line with client travel policies and arrange visa applications, where necessary, in accordance with company policy.
• Work closely with clients, venues, suppliers, and internal teams to ensure events are delivered smoothly, on time, and within budget.
• Provide onsite support at events across the Americas, acting as a key point of contact for attendees and stakeholders.
• Oversee event administration, including financial tracking, supplier management, compliance requirements, and reporting.
• Support multiple projects simultaneously while maintaining exceptional attention to detail and a high standard of client service.

About you

• 2+ years' experience in event coordination within an agency (ideally a medical communications agency), healthcare, pharmaceutical, or corporate setting.
• Strong planning, organisational and multitasking skills.
• Excellent communication and relationship‑building abilities.
• Exceptional attention to detail and a proactive, solutions‑focused mindset.
• Proficiency in Microsoft Office; Cvent experience is advantageous.
• The ability to manage multiple projects and work confidently under pressure.
• A collaborative approach and a passion for delivering outstanding event experiences.
• Flexibility to travel for events when required.
• University education in Event and Festival Management, Business Admin or related field is advantageous

$70,000 - $75,000 a year

What we can offer

You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind. Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year.We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August.

Access free counselling through our employee assistance program and personalized health support. Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey. You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.

We encourage all applicants to read our candidate privacy notice before applying to Avalere Health.