Senior Events Coordinator

Avalerehealth; Philadelphia (Philadelphia County); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401K with employer match

Health and disability insurance

Flexible hybrid/remote work

Generous vacation and holidays

Employee assistance program

Parental/family leave policies

Global mobility opportunities

Job summary

Avalere Health is seeking a Senior Events Coordinator to support Events Managers in delivering meetings across the group. The Senior Events Coordinator leads smaller meetings or repeat projects (advisory boards, investigator meetings, preceptorships) with guidance, attending about 12 domestic/Latin American meetings per year.

You will coordinate in-person and virtual events, manage attendee communications, arrange travel and visas, work with venues and internal teams, provide onsite support, and

Qualifications

• At least 2 years' events experience within a corporate environment.
• Experience with advisory boards, investigator meetings, preceptorships, congresses, exhibitions.
• Ability to travel domestically and internationally up to 12 times per year.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Bachelor's degree or High School Diploma required.

Responsibilities

• Coordinate in-person and virtual events from planning through onsite delivery and post-event wrap-up.
• Manage attendee and speaker communications, registrations, and logistics.
• Arrange travel for faculty/delegate and visa applications per policy.
• Collaborate with clients, venues, suppliers, and internal teams to deliver events on time and within budget.
• Provide onsite support at events across the Americas.
• Oversee event administration, including financial tracking, supplier management, and compliance.
• Support multiple projects with high attention to detail.

Skills

Event coordination

Client communication

Project management

Team collaboration

Travel readiness

Education

High School Diploma or Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

About Avalere Health

United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind.

Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere.

Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.

Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity.We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs.

We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.

We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.

The Role

The Senior Events Coordinator at Avalere Health supports Events Managers in the delivery of specific elements of meetings across the group. The Senior Events Coordinator is responsible for taking the lead on smaller meetings or repeat projects once mastered (e.g. advisory boards, small investigator meetings and preceptorships where client relationship is established, or experience of event format exists) with appropriate guidance from senior team members. This role includes attending approximately 12 domestic/Latin American meetings per year. You'll have the opportunity to take ownership of smaller events and repeat projects while developing your event management expertise within a fast-paced client environment.

• Coordinate a range of in-person and virtual events, from planning through to onsite delivery and post-event wrap-up.


• Manage attendee and speaker communications, registrations, and meeting logistics.


• Arrange and book faculty/delegate flights in line with client travel policies and arrange visa applications, where necessary, in accordance with company policy.


• Work closely with clients, venues, suppliers, and internal teams to ensure events are delivered smoothly, on time, and within budget.


• Provide onsite support at events across the Americas, acting as a key point of contact for attendees and stakeholders.


• Oversee event administration, including financial tracking, supplier management, compliance requirements, and reporting.


• Support multiple projects simultaneously while maintaining exceptional attention to detail and a high standard of client service.


• High School Diplomas or Bachelors Degree.


• At least 2 years' of events experience within a corporate environment, ideally within a medical communications agency, pharmaceutical company, or events agency.


• Experience supporting a range of events, such as advisory boards, investigator meetings, preceptorships, congresses, exhibitions and standalone events, in person and virtual is advantageous.


• Strong working knowledge of Microsoft Outlook, Word, Powerpoint and Excel.


• Excellent verbal, written and face-to-face communication skills.


• Strong organisation and attention to detail, with the ability to manage multiple priorities and work accurately under pressure.


• Able to use initiative, understand and act on requests, meet agreed deadlines and work effectively within events and account teams.


• A dependable team contributor with a high level of accountability and a constructive approach to feedback and collaboration.


• Willingness to travel for domestic, international events approximately up to 12 times per year.

What we can offer

• You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind.


• Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year.


• We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August.


• Access free counselling through our employee assistance program and personalized health support.


• Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey.


• You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.

We encourage all applicants to read our candidate privacy notice before applying to Avalere Health.