Executive Team Assistant Corporate

Iconiq; New York (NY); On-site; USD 120,000 - 130,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental & Vision

Life and disability insurance

401(k) matching

Commuter benefits

Wellness stipends

Tuition reimbursement

Smart-casual dress code

Job summary

ICONIQ is seeking an Executive Assistant to support senior leaders within the Capital Markets team in New York. You will manage calendars across time zones, coordinate domestic and international travel, and prepare meetings and materials.

You will capture notes and engagement data in Salesforce, process monthly expenses, and help with time tracking. The role requires discretion, professionalism, and the ability to build relationships across the firm, including the London office.

Qualifications

• 5+ years executive support in fast-paced environments
• Experience supporting senior executives
• Excellent communication across levels
• Strong organizational and time management
• Integrity and discretion with confidential information

Responsibilities

• Manage multiple high-volume calendars across several time zones
• Coordinate domestic and international travel with proactive planning
• Plan and coordinate meetings, team events, and meeting materials
• Capture and maintain meeting notes and engagement data in Salesforce
• Process monthly expense reports and support time tracking
• Anticipate executives’ needs to ensure smooth day-to-day priorities
• Support team initiatives and collaborate with Capital Markets across the firm, including London
• Maintain professionalism, discretion, and responsiveness, including occasional after-hours

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion & integrity

Tools

Microsoft Office

Salesforce

AI tools

Job description

Join ICONIQ's Capital Markets team, which plays a pivotal role in driving investor engagement, leading capital formation efforts, and advancing the firm's mission of backing transformative companies and ideas. Focused on our technology-oriented direct investment funds, the team partners closely with investors and the investment team to deepen relationships and support fundraising initiatives. We are seeking a proactive, highly organized, and professional Executive Assistant to support senior leaders within Capital Markets. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in delivering exceptional executive support while building strong relationships across the firm.

What You’ll Do

• Manage multiple complex, high-volume calendars across several time zones with accuracy and foresight.
• Coordinate seamless domestic and international travel, ensuring every detail is handled proactively.
• Plan and coordinate internal and external meetings, team events, and meeting materials.
• Capture and maintain meeting notes, contacts, and engagement data in Salesforce and other systems.
• Process monthly expense reports and support time tracking and reporting requirements.
• Anticipate executives’ needs to ensure the smooth flow of day-to-day priorities.
• Provide administrative support on team initiatives and special projects while partnering closely with colleagues across the Capital Markets team, including the London office.
• Maintain a high level of professionalism, discretion, and responsiveness, including occasional support outside standard business hours.

Ideal Candidate Background

• 5+ years of executive support or administrative experience, ideally within venture capital, private equity, private wealth management, management consulting, or investment banking.
• Experience supporting senior executives in a fast-paced, high-growth environment.
• Excellent communication skills with the confidence to build relationships across all levels of an organization and with external stakeholders.
• Strong organizational and time management skills with the ability to manage competing priorities.
• High level of integrity, discretion, and sound judgment when handling confidential information.
• Proficiency with Microsoft Office; Salesforce experience is preferred.
• Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation.

What We Offer

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Location

Applicants are expected to work onsite in our New York office in accordance with our hybrid working policy.

Compensation Range

ICONIQ is required by law to include a reasonable estimate of the salary range for this role. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $120,000.00 - 130,000.00 together with the benefits listed above.

Equal Employment Opportunity Statement

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.