Senior Events and Program Administrator

ATI | Advanced Technology International; Summerville (SC); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision plans

Flexible Spending Accounts (FSA)

403(b) Retirement Savings

Paid time off + holidays

Life Insurance

Disability coverage

Employee Assistance Program

Tuition Reimbursement

Hybrid/remote schedule

Job summary

ATI | Advanced Technology International is seeking an Events & Program Administrator to plan and execute high-quality events across multiple programs in the Manufacturing and Information Management division.

The role requires coordinating large-scale hybrid/virtual events (500+ attendees), managing budgets and vendor relations, and providing onsite support from start to finish. A Bachelor’s degree and 4+ years of related experience are expected.

Qualifications

• Bachelor's Degree required with four or more years of proven and directly related experience in events management.
• Experience coordinating large-scale Hybrid and Virtual events (500+ attendees).
• Proven track record of identifying and maximizing event opportunities.
• Excellent time management and communication skills.
• Independent self-directed worker, team player, and problem solver.

Responsibilities

• Serves as the primary program-level coordinator for program events, planning meetings, conferences, webinars, trainings, exhibitions, and other program-related events.
• Coordinate with venue sourcing, RFPs, BEOs, budgets, invoicing, and communications with venues, vendors, and stakeholders.
• Provide onsite event coordination including setup, execution, and teardown; maintain attendance records and feedback.
• Administer event tools and training (Cvent, Zoom, Meetup Tool, Teams).
• Prepare and support divisional internal meetings, webinars, and trainings.

Skills

Event planning

Communication skills

Time management

Team collaboration

Hybrid/Virtual events

Travel willingness

Registration software

Education

Bachelor's Degree

Tools

Cvent

Zoom

Teams

Meetup Tool

Job description

ATI has been named "Best Places to Work in SC" from 2017-2026

This is a full-time opportunity with benefits

ATI provides Medical, Dental and Vision Plan options

Flexible Spending Accounts, including health and dependent care accounts

403B Retirement Savings plan with a very competitive company contribution

Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days

Life Insurance paid by ATI

Short-Term & Long-Term Disability Coverage paid by ATI

Employee Assistance Program

Tuition Reimbursement Program

ATI's standard business hours are Monday-Friday, between 8 AM - 5 PM.

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation's most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome. That's where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work - no matter what department or division you work in - ultimately enables the warfighter, saves lives, and diversifies the industrial base. At our core, ATI is a service organization. We are in service to others; it's what we do, and it's who we are.

**This position offers a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.**

Position Description

The Events & Program Administrator will enhance the programs ability to plan and execute high-quality events in support of the program. In between event tasks, the individual will coordinate, plan, and execute processes in support of one, or several projects and programs, to accomplish program goals within cost and schedule guidelines. This position will support the Programs within the Manufacturing and Information Management division to handle events from start to finish, collaborating closely with in-house program teams and external vendors. The Events & Program Administrator will need to adapt to program priorities and ensure the most critical responsibilities are addressed efficiently.

Essential Functions

Event Administration Functions

• Serves as the primary program-level coordinator for program events, working closely with the Program Team and ATI's Events Team to plan and execute meetings, conferences, webinars, training sessions, exhibitions, and other program-related events.
• Coordinates with the Events Team on all aspects of the event planning process including venue sourcing, Request for Proposals, Banquet Event Orders, budget development, and communication with the venues, Invoicing, ePRs, Cvent, Virtual Events.
• Collaborate with the Program Team, Events Team, venue representatives, vendors, stakeholders to ensure event requirements are effectively communicated and coordinated. all programs within the division as well as venue representatives.
• Provide onsite event coordination including all aspects of execution, troubleshooting, event set up, tear down.
• Maintain accurate event records to capture accurate attendance records, event feedback and lessons learned.
• Administer and support event tool usage and training within the division, specifically: Cvent, Zoom, Meetup Tool and Teams and others as needed.
• Coordinates planning and execution of divisional internal meetings such as webinars and trainings as needed.

Program Administration Functions

• Develops sufficient program knowledge to effectively interface with team members and clients.
• With guidance from the Project or Program Manager, support project activities to include the following:
• reviewing invoices for accuracy and appropriateness and evaluates cost variances
• verifies proper data entry to enable the Project or Program Manager to track project progress and deliverables to ensure timely completion and acceptance by the AOR
• enables the environment to support collaborative leadership, facilitation and interface among supported customers, vendors, and users.
• Assists in the preparation and execution of program updates for program reviews and conferences.
• Assists in the preparation and documentation of program team meetings, either on-site or virtual as required by the contract/agreement.
• Prepares, reviews, and finalizes the content of program websites, brochures, posters, and newsletters, and advises program team members of needed updates and maintenance.
• As directed, performs with a high degree of accuracy data entry of financial and program information in support of reporting requirements.

Additional Responsibilities

Performs other duties as assigned.

Qualifications

Bachelor's Degree required with four or more years of proven and directly related experience in events management. Degree in Hospitality Management, Marketing or related field preferred.

Proven track record of identifying and maximizing event opportunities

Must be a self-starter who requires little to no supervision to meet corporate goals

Excellent time management and communication skills required

Independent self-directed worker, team player, and problem solver

Capable of working with internal and external teams and partners

Experience coordinating large-scale Hybrid and Virtual events (500+ attendees, exhibitions, convention centers)

Familiarity with event registration software

Must be able to travel at the discretion of ATI.

Ability to work under strict deadlines

This position will need the ability to access US only data systems - US Citizenship is required and/or must be able to obtain and maintain a DOD security clearance.

This position is subject to a background check that includes a review of criminal records. In reviewing an applicant’s criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.

Physical Efforts

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting.

Ability to speak, read, hear, and write, with or without reasonable accommodation.

Ability to use phone and computer systems, copier, fax, and other office equipment.

Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation.

This position is located in an air-conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

Anticipated starting salary is in range commensurate with education and experience: