Senior Event Planner

Vanguard; Malvern (Chester County); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Travel required

Flexible hours during events

Job summary

Vanguard in Malvern is seeking a Senior Event Planner to shape and own the event strategy for the most complex and high-profile meetings and events. You will advise sponsors and senior leaders on objectives, audiences, experience strategy, success measures, and investment priorities.

Events may be in-person, virtual, or hybrid. You will lead planning teams, coordinate with external partners, manage risk, and continuously improve event playbooks and standards to elevate client and stakeholder

Qualifications

• Five years of event planning experience.
• Undergraduate degree or equivalent.
• Experience leading complex, high-profile meetings or events.
• Experience advising senior leaders and managing stakeholder, vendor, budget, and risk considerations.

Responsibilities

• Lead the most complex and high-profile events with minimal direction.
• Partner with sponsors and senior leaders to establish event strategy, objectives, audiences, and success measures.
• Provide strategic recommendations on event scope, design, audience, delivery, investment, and outcomes.
• Establish strategic direction and guiding plans for events and partners.
• Lead resolution of complex challenges affecting outcomes, risk, or viability.
• Evaluate event performance using data, feedback, and financials; advise on future strategy.
• Deliver executive-level communications regarding strategy, decisions, and investment.
• Establish vendor and delivery strategies; direct external partners and cross-functional teams.
• Coach planners and promote planning standards and best practices.
• Lead improvements to event playbooks, processes, and operating models.
• Ensure Vanguard protocols are incorporated into event strategy and execution.
• Participate in special projects and perform other duties as assigned.

Skills

Five years related work experience

Experience advising senior leaders

Education

Undergraduate degree or equivalent

Job description

Senior Event Planner

Shapes and owns event strategy for the most complex and high-profile meetings and events. Advises sponsors and senior leaders on business objectives, audiences, experience strategy, success measures, and investment priorities. Influences business outcomes through strategic counsel, event design, and planning leadership. Events may be in-person, virtual, or hybrid.

Core Responsibilities

• Leads the most complex and high-profile events with minimal direction. Complexity may include executive or client audiences, business-critical objectives, substantial investment, reputational exposure, cross-functional business areas, sophisticated event production, or significant operational risk.
• Partners with sponsors and senior leaders to establish event strategy, including objectives, target audiences, experience principles, delivery format, investment priorities, and success measures.
• Provides strategic recommendations regarding event reguarding event scope, design, audience, delivery approach, investment, and expected outcomes. Applies business knowledge, event data, industry practices, and operational insight to guide decisions.
• Establishes the strategic direction and decision framework for events. Guides planners, stakeholders, and external partners in translating strategy into coordinated plans and experiences.
• Leads the resolution of complex or ambiguous challenges that may affect business outcomes, executive or client experience, reputation, investment, or event viability. Establishes the risk-management and contingency approach and advises leaders and stakeholders on tradeoffs, exposure, and recommended courses of action.
• Evaluates event performance using data, participant feedback, financial considerations, and business outcomes. Advises sponsors on future strategy and investment.
• Delivers executive-level communications regarding strategy, decisions, progress, risks, investment considerations, and outcomes.
• Establishes vendor and delivery strategies and directs external partners and interdisciplinary teams for complex events.
• Coaches event planners and promotes consistent adoption of planning standards, best practices, and emerging event approaches.
• Leads improvements to event playbooks, processes, policies, operating models, and planning standards.
• Ensures Vanguard protocols and controls are incorporated into event strategy and execution.
• Participates in special projects and performs other duties as assigned.

Qualifications

• Five years related work experience.
• Undergraduate degree or equivalent combination of training and experience.
• Demonstrated experience leading complex, high-profile meetings or events.
• Experience advising senior leaders and managing complex stakeholder, vendor, budget, and risk considerations.

Special Factors

• Some travel required.
• Special hours may be required leading up to and during events.

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission-we're on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long‑term client outcomes and enrich the employee experience.