Senior Event Manager

University of Minnesota; Minneapolis (MN); Hybrid; USD 62,000 - 67,000; Full time

Job summary

Join a prestigious institution as a Senior Event Manager, where you will lead the planning and execution of high-profile events that shape the academic community. This role offers the chance to collaborate with diverse stakeholders, manage budgets, and develop innovative communications strategies. You will play a vital role in enhancing the Law School's reputation through engaging events and effective public relations. If you are passionate about event management and thrive in a dynamic environment, this is the perfect opportunity for you to make a significant impact.

Benefits

Competitive wages

Paid holidays

Generous time off

Low-cost medical and dental plans

Healthcare flexible spending accounts

Disability insurance

Retirement plans with employer contribution

Employee Assistance Program

Qualifications

• 4-6 years of senior event planning experience.
• Excellent verbal and written communication skills.
• Ability to work independently and with a team.

Responsibilities

• Develop and oversee high-profile events at the Law School.
• Manage event planning committees and staff for events.
• Coordinate publicity efforts and external media distribution.

Skills

Event Planning

Communication Skills

Budget Management

Public Relations

Organizational Skills

Education

Bachelor's Degree

Job description

Senior Event Manager, University of Minnesota Law School

Description:
The University of Minnesota Law School seeks a Senior Event Manager, responsible for planning and leading high-profile events at the Law School. Reporting to the Director of Communications, the Senior Event Manager is the main event leader and an essential member of the Law School’s communications team.

Purpose:
The Senior Event Manager is a critical member of the Law School Communications and Events team. Reporting to the Director of Communications, this position has senior-level responsibility for leading and planning an assigned portfolio of high-profile Law School events. This position also leads assigned portions of communications strategy, public relations, and planning that support the overall goals and priorities of the University of Minnesota Law School.

To be considered for this position, please submit a resume and cover letter. Writing samples may be requested if you are invited to interview.

Responsibilities
Event Management (55%):

• Develop, lead, and oversee all aspects of high-profile events at the Law School, including endowed lecture series, appointment lectures, court visits, prominent and high-profile faculty events, academic lectures and workshops, visiting faculty lectures, Dean’s dinners and special events, faculty and staff events, webinars, annual receptions, Commencement, and others.
• Develop, lead, and oversee event planning committees and manage duties for staff, volunteers, and student workers to ensure adequate staffing and support for significant events.
• Coordinate and implement the Continuum of Action plan for all events that involve high levels of public interaction, security, and media; work with the Dean’s Office and UMPD on security issues for events.
• Forecast and manage the budget for Law School events; work with the Director of Communications to manage the events budget as part of the larger Communications budget.
• Coordinate recording, AV services, and post-production editing for event videos and podcasts.
• Produce surveys, collect data, and submit reports about event outcomes, outreach, and successes.
• Oversee the external and internal events calendars. Manage content, make updates, and solicit events to populate the calendar.
• Manage Law School-wide Continuing Legal Education (CLE) credit applications for events.
• Manage Law School room reservations and serve as super admin for the room reservation system. Manage external room reservations and coordinate with the Office of Classroom Management (OCM) as needed.
• Consult with Law School departments and student organizations about their events and provide insight or resources as needed.
• Maintain internal event resources for Law School staff, such as “Events in a Box,” forms, and more.

Communications and Public Relations (40%):

• Write, edit, or manage news releases, email, event announcements, online feature stories, and social media content for events.
• Lead, develop, and plan event strategy and participate in the overall planning and execution of the Communications team's annual strategic plan.
• Maintain, coordinate, and produce original content for all aspects of the Law Events section on the Law School website, faculty and staff intranet, and the Law Events calendar.
• Serve as managing editor for all event content online and in print, responsible for content strategy, production schedule management, assignment of feature stories and interviews, and original content production as necessary.
• Develop and implement the annual communications plan for endowed chair lectures. In consultation with the director of communications and the Dean’s Office, identify opportunities, make recommendations, and reallocate resources as needed.
• Collaborate with other Law School and University units to gather, develop, and disseminate information to key stakeholders.
• Manage, maintain, and archive events and event content (photos, videos, and podcasts) for historical purposes.
• Develop, coordinate, and implement a comprehensive communications strategy and social media plans for all Law School events.
• Write and disseminate the LawTalk Event Newsletter, event email announcements, surveys, and follow-up emails.
• Manage communications and publicity for events, including overseeing post-event recordings, podcasts, and creating social media content both before and after the event.
• Coordinate publicity efforts and external publicity distribution to media, audiences, special groups, and the public.
• Coordinate and schedule freelance photographers and videographers/AV to cover event needs, including recording events, producing podcasts, and collaborating with freelance writers to create articles related to Law School events and community outreach.
• Work with the Director of Communications to develop and implement media pitches for events, promoting them to the media, aligning with the Law School's goals and strategy.
• Disseminate photos, videos, and podcasts as needed to audiences.

Other Duties as Assigned (5%)

This is a full-time, 40-hour/week, annually renewable position. Most of the work is in-person, with some remote flexibility. Some evenings and weekends may be required.

Qualifications

Required qualifications

• Completed BA/BS or a combination of related education and work experience to equal four years
• 4-6 years of senior event planning experience
• Excellent verbal and written communication skills, with demonstrated ability to communicate with multiple audiences
• Ability to display a professional and cooperative relationship with a diverse constituency of staff, faculty, students, University departments, the legal community, and outside groups
• Demonstrated ability to work independently and with a team
• Demonstrated ability to meet deadlines with multiple priorities and plan accordingly
• Excellent organizational and time management skills with the ability to effectively troubleshoot and problem solve
• Detail-oriented with excellent judgment, having the ability to recognize confidential matters

About the Department

About the University of Minnesota Law School
One of the country’s top public law schools, the University of Minnesota Law School is a leader in preparing students to solve the complex social, economic, and business issues of our time. Our exceptional faculty, innovative curriculum, and unmatched clinical and experiential learning opportunities equip students for the demands of the 21st century. The Law School draws a talented, diverse student body from every part of the United States and numerous countries.

Pay and Benefits

Pay Range: $62,000 - $67,000 annually, depending on education/qualifications/experience

Time Appointment Category: 100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Excellent retirement plans with employer contribution
• Employee Assistance Program with eight sessions of counseling at no cost

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

A complete application includes a resume and cover letter. Writing examples may be requested, if invited to interview.

To request an accommodation during the application process, please e-mail [e-mail] or call [phone].

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).