Senior Event Executive - Hospitality (Logistics Client)

Octagon; Charlotte (NC); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Travel opportunities (approx. 35%)

Job summary

Octagon in Charlotte, NC seeks a dedicated events professional to join our Hospitality Team. You will lead planning and execution of multi-program event logistics, manage vendors, budgets, and on-site operations to deliver seamless, white-glove experiences.

This role offers travel up to 35%, opportunities to develop creative hospitality concepts, and a comprehensive benefits package as you support elite events for diverse clients.

Qualifications

• 3+ years’ experience in events or hospitality field.
• Strong organizational and multitasking skills under deadlines.
• Excellent interpersonal and written/oral communication.

Responsibilities

• Lead planning and execution of event logistics across programs.
• Research and implement hospitality experiences, programming ideas and premium touchpoints.
• Manage third-party vendors, timelines, budgets and delivery.
• Support decor concepts, layouts and branding integration.
• Own gifting from concept to fulfilment and onsite distribution.
• Develop asset management for signage, collateral and décor.
• Assist with budget creation, reconciliation and recap.
• Prepare status updates and execution guides for staff.
• Oversee food and beverage operations with venue partners.
• Handle contracts, COIs, POs, vendor payments, documentation.

Skills

Event planning

Operational logistics

Vendor management

Budget management

Microsoft Office

Excel

PowerPoint

Teams

Tools

Microsoft Office

Excel

PowerPoint

Teams

Job description

Job Description

We are looking for a dedicated and hard-working person to join our skilled and dynamic Hospitality Team!

Agency

Octagon

Job Function

Production

Job Subfunction

Experiential and Events Production

Job Description

We are looking for a dedicated and hard-working person to join our skilled and dynamic Hospitality Team!
This SEE will help support multiple projects with the ability to get involved in exciting programs with various clients. This position will get a broad view of Octagon’s offices and clients while assisting with a variety of elite events. If the idea of collecting frequent flyer miles excites you, then this job is for you. In this outstanding role, your principal responsibilities will include event planning, operational logistics, vendor management, creative hospitality development, production planning and onsite execution. This individual will be working with a service-oriented team who is committed to providing a seamless, white-glove hospitality experience to our clients. With the team located across the country, you will have broad exposure to the hospitality industry with a tremendous potential to learn and gain hands‑on experience.

THE WORK YOU’LL DO

• Lead the planning and execution of event logistics across multiple hospitality programs, ensuring every detail is thoughtfully planned and flawless executed
• Research, develop and implement creative hospitality experiences, programming ideas and premium touchpoints to elevate the overall guest experience
• Manage relationships with third-party vendors, serving as the primary day-to-day contact while overseeing timelines, deliverables, budgets and execution
• Support developing décor concepts, event layouts and floor plans while identifying creative opportunities to seamlessly integrate client branding throughout the guest experience
• Own gifting execution from concept development through fulfilment, including brainstorming gift ideas, obtaining vendor quotes managing ordering, personalization opportunities, inventory and onsite distribution
• Develop and maintain asset management including signage, printed collateral, production elements, premium giveaways and branded décor, identifying opportunities to enhance future programs
• Support budget creation, management, reconciliation, and recap
• Actively participate in all weekly status calls and other key meetings with both internal and external constituents
• Lead the planning and execution of food and beverage operations, including menu recommendations, service timing, dietary accommodation and coordination with venue and catering partners
• Prepare and distribute event status updates, execution guides, and support staff documents
• Assist with collecting event results reporting and wrap-up report development
• Oversee administrative program elements including, vendor contracts, certificates of insurance, purchase orders, vendor payments and overall documentation management
• General account management and assistance with client requests

THE BIGGER TEAM YOU'LL JOIN

Recognized as one of the "Best Places to Work in Sport", Octagon is the global sports, entertainment, and experiential marketing arm of the Omnicom Group.
We take pride in being Playmakers - finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.
We can put ourselves in the shoes of fans because we ARE fans - of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.
The world needs play more than ever. Are you a Playmaker?

Who We’re Looking For

• 3+ years’ experience in related events field; past hospitality experience preferred
• Passion for sports, entertainment, gaming, music and/or celebrity & lifestyle culture will make you a good Octagon fit
• Experience in the world of golf hospitality is a plus
• People may have accused you of being fervent; you’re so organized that a messy folder or inbox irritates you
• A standout colleague who wants to know what others are working on and wants to help
• Consider yourself a self-starter with the ability to balance multiple projects on tight deadlines simultaneously
• Form effective links with clients; Flexible and adaptable in working with various personalities
• A sense of humor and the ability to tell a good story; we like to laugh
• Excellent interpersonal skills, both written and oral
• Thrives under pressure and is outstanding at problem solving; offering creative solutions (though you will always have help, your mantra is: I will figure it out!)
• A go-getter, you demonstrate initiative and embrace new challenges (there will be plenty of last‑minute client requests)
• Super knowledgeable in Microsoft Office suite; particularly Teams, Excel, PowerPoint, Word
• Have experience running a budget and Excel doesn’t scare you
• Though not a requirement, a second language is a plus.
• A jetsetter: bags are packed and excited at the idea of travel (approx. 35%)
• Can work weekends/holidays as needed

This position pays $50,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law. $50,000

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in‑office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

$50,000