Event Executive

Adelphi Group; Los Angeles (CA); On-site; USD 36,000 - 44,000; Full time

Job summary

Octagon seeks an Event Executive to drive nationwide experiential driving tours for a luxury automotive client. You'll focus on event execution, production coordination, and partner communication, ensuring onsite setup is timely and flawless.

You will collaborate with agency partners, vendors, and internal teams, manage registration, assets, and inventory, and lead onsite registration. The role requires travel, weekends, and flexibility, with high travel expectations.

Qualifications

• 1+ years of experience in event planning or experiential marketing.
• Strong organizational and project management abilities.
• Willingness to travel 60-75% domestically.
• Professional presence and strong communication.
• Proficiency with MS Office (PowerPoint, Excel, Word).
• Valid US driver’s license required.

Responsibilities

• Provide support to the National Driving Program team by helping develop, run, and implement key program elements.
• Serve as a key onsite team member, working closely with agency partners, vendors, and internal stakeholders to ensure seamless event execution.
• Act as primary point of contact onsite for select partners and collaborators, proactively troubleshooting and resolving issues in real time.
• Handle event logistics including registration oversight, staffing coordination, asset placement, and experiential elements.
• Track and manage event materials, branded assets, and inventory across markets.
• Onsite lead for event registration.

Skills

Organizational skills

Project management

Communication

Team collaboration

Driver's license

Tools

MS Office

Job description

Agency:

Octagon

Job Function:

Production

Job Subfunction:

Experiential and Events Production

Job Description:

THE JOB / Event Executive, Driving Programs (Luxury Automotive Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

We are looking for an Event Executive to join our team on a nationwide experiential driving tour. This exciting event provides consumers with dynamic vehicle experiences and luxury test drives!

The position will focus heavily on event execution, production coordination, and vendor & partner communication. Responsibilities will include event setup, collaboration with agency partners onsite, and ensuring all onsite aspects are set up correctly and in a timely fashion to ensure event success.

The ideal candidate thrives in a fast-paced, live-event environment and can confidently prioritize multiple responsibilities simultaneously. The EE will be highly organized, solutions-oriented, and comfortable collaborating with internal teams, external agencies, partners, vendors, and clients. Outstanding attention to detail, strong critical thinking skills, and a polished, professional presence are essential. This role requires significant travel, including weekends, evenings, and occasional holidays, with extended time spent onsite at events.

THE WORK YOU’LL DO

• Provide support to the National Driving Program team by helping develop, run, and implement key program elements
• Serve as a key onsite team member, working closely with agency partners, vendors, and internal stakeholders to ensure seamless event execution
• Act as primary point of contact onsite for select partners and collaborators, proactively troubleshooting and resolving issues in real time
• Handle event logistics including registration oversight, staffing coordination, asset placement, and experiential elements
• Track and manage event materials, branded assets, and inventory across markets
• Onsite lead for event registration

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

• A passion for the luxury automotive industry
• 1+ years of experience in event planning, event production, or experiential marketing preferred
• Strong organizational and project management skills, with the ability to anticipate needs and proactively solve problems in fast paced, live event environments
• Proven ability to collaborate effectively with cross-functional teams, vendors, and external partners while also working independently
• Professional presence and strong communication skills, with willingness to represent a luxury brand in client and consumer facing settings
• Proficiency with Microsoft Office Software (specifically PowerPoint, Excel and Word)
• Valid US driver’s license and clean driving record required
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel: Heavy (60-75%)

This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.

$40,000.00

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers:

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.