Senior Event Coordinator

Quill Creative Event Design; Washington (District of Columbia); Hybrid; USD 75,000 - 85,000; Full time

Job summary

An established industry player in event design is seeking a highly organized Senior Event Coordinator to oversee corporate and private events across the Mid-Atlantic and Southeast regions. This full-time hybrid role requires a passion for event planning, exceptional client communication skills, and the ability to thrive in a fast-paced environment. You will manage events from concept to execution, ensuring seamless coordination and high-level service. Join a dynamic team dedicated to delivering exceptional experiences with creativity and professionalism, and take your career to the next level in this exciting opportunity.

Benefits

Paid Time Off

Flexible Work Hours

Travel Opportunities

Professional Development

Health Benefits

Qualifications

• 3+ years of corporate event planning experience required.
• Excellent written and verbal communication skills are essential.
• Proven ability to manage complex logistics and vendor relationships.

Responsibilities

• Lead planning and execution of corporate and private events.
• Develop and manage event budgets and timelines.
• Serve as primary point of contact for clients.

Skills

Event Planning

Client Communication

Budget Management

Vendor Coordination

Logistics Management

Sales Experience

Time Management

Attention to Detail

Education

Bachelor's in Event Management

Bachelor's in Hospitality

Tools

Event Management Software

Budgeting Software

Job description

Quill Creative Event Design provided pay range

This range is provided by Quill Creative Event Design. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $85,000.00/yr

Direct message the job poster from Quill Creative Event Design

Owner | Founder at Quill Creative Event Design

Company Overview

Quill Creative Event Design is a full-service event planning and design firm specializing in corporate events, destination management, private celebrations, and weddings. We proudly serve clients throughout Washington, D.C., Virginia, Maryland, North Carolina, South Carolina, Georgia, Philadelphia, and Wilmington, DE. Our mission is to deliver exceptional experiences with creativity, precision, and professionalism.

Position Summary

We are seeking a highly organized and motivated Senior Event Coordinator to join our team. This full-time hybrid role is based in Washington, D.C. and will oversee events across D.C., Maryland, Virginia, Philadelphia, and surrounding regions. The ideal candidate is passionate about event planning, excels in client communications, and thrives in a fast-paced, collaborative environment.

The Senior Event Coordinator will manage events from concept to execution, including budget oversight, vendor management, logistics, and on-site coordination. While administrative tasks may be performed remotely, in-person presence is required for client meetings and all live events.

Key Responsibilities

• Lead the planning and execution of corporate and private events from inception to completion
• Develop and manage event budgets, timelines, and production schedules
• Source and coordinate vendors, venues, and third-party suppliers
• Serve as the primary point of contact for clients, providing high-level customer service and communication
• Support sales initiatives and client proposals, contributing to business development efforts (preferred)
• Travel throughout the Mid-Atlantic and Southeast regions as needed for event execution and site visits
• Ensure seamless event execution through proactive planning and onsite leadership
• Collaborate with internal team members to uphold brand standards and creative vision

Qualifications

• Minimum 3 years of corporate event planning experience (required)
• Minimum 2 years of sales experience (preferred)
• Proven ability to manage complex event logistics and vendor relationships
• Excellent written and verbal communication skills
• Strong organizational and time management skills, with acute attention to detail
• Ability to work under pressure and meet tight deadlines
• Bachelor's degree in Event Management, Hospitality, or a related field (or equivalent experience)
• Proficiency in event management tools and budgeting software is a plus
• Willingness to work evenings and weekends as needed

Additional Information

• This is a hybrid role; candidates must be based within 60 minutes of downtown Washington, D.C.
• Regular travel within D.C., Maryland, Virginia, Philadelphia, and nearby areas—and occasionally to Georgia and South Carolina—is expected
• Paid time off and other benefits included

To Apply

Please submit your resume and a cover letter outlining your relevant experience. Only qualified candidates will be contacted for interviews.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Events Services

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