Senior Event Coordinator

MarCom Group; United States; On-site; USD 60,000 - 65,000; Full time

Job summary

MarCom Group is seeking an organized and proactive Event Coordinator to assist in the planning and execution of in-person and virtual events for U.S. Customs and Border Protection. The role requires handling various logistics and fostering professional communication, ideal for candidates who excel in fast-paced environments. The position offers competitive compensation and valuable experience in a high-visibility setting.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Qualifications

• Five to eight years of experience in event coordination or project management.
• Experience managing webinars and virtual platforms.
• Familiarity with event logistics and administrative coordination.

Responsibilities

• Support planning and execution of events for U.S. Customs and Border Protection.
• Coordinate logistics for virtual and in-person events.
• Manage scheduling, prepare presenters, and support live sessions.

Skills

Organizational skills

Communication skills

Detail-oriented

Multitasking

Solution-focused attitude

Education

Bachelor’s degree in business, event management, marketing, or related field

Tools

SharePoint

OneDrive

Outlook

Dropbox

Brazen

Project management tools (e.g., Asana, Workfront)

Job description

This range is provided by MarCom Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $65,000.00/yr

Direct message the job poster from MarCom Group

The Event Coordinator is responsible for supporting the planning and execution of in-person and virtual events for U.S. Customs and Border Protection (CBP), one of MarCom Group’s most active and high-visibility federal accounts. This role works closely with the Event Manager and Manager of Event Services to support high-volume deliverables. The ideal candidate is highly organized, proactive, and experienced in managing both virtual and onsite logistics. This is a fast-paced position that requires attention to detail, professional communication, and the ability to multitask across multiple activations.

Supervisory Responsibilities

• The Event Coordinator may serve as the onsite lead at designated events. The coordinator may supervise MarCom Group's Production Assistant or vendor partners at select activations.

Duties & Responsibilities

This role provides comprehensive support across all aspects of event execution, from logistical planning and vendor coordination to virtual platform management and onsite implementation. The coordinator will be involved in both event execution and administrative tasks that ensure projects stay organized and on track.

• Coordinate logistics for virtual events, including webinars and expos hosted on the Brazen platform.
• Manage virtual event scheduling, presenter preparation, guided rehearsals, run-of-show, and live session support.
• Maintain virtual event documentation, including briefs, timelines, and task trackers.
• Assist in improving virtual event content, script support, creative asset coordination, and attendee engagement.
• Coordinate logistics for hiring events, expos, and major activations, including timelines, vendor communication, travel, and show services.
• Support exhibit logistics and assist onsite with setup, registration, signage, and vendor management as needed.
• Participate in planning meetings, document action items, and ensure follow-through across stakeholders.
• Assist in documenting event presence, gathering feedback, and identifying opportunities for improvement.
• Perform administrative tasks such as note-taking, template building, tracker updates, and deck formatting.
• Communicate clearly and professionally with internal teams, clients, and partners.
• Follow all MarCom Group procedures for time tracking, travel coordination, and internal documentation and communications.

Knowledge, Skills & Abilities

• Extremely organized, responsive, and detail-oriented.
• Experience managing webinars, virtual platforms, and in-person events.
• Calm under pressure with a collaborative, solution-focused attitude.
• Familiarity with SharePoint, OneDrive, Outlook, Dropbox, and virtual event platforms (e.g., Brazen).
• Able to work independently while managing multiple projects and deadlines.
• Strong communication and interpersonal skills with team members, vendors, and clients.
• Experience using project management tools such as Asana, Workfront, etc.

Preferred Qualifications

• Five to eight years of experience in event coordination or project management.
• Demonstrated experience managing virtual events, including webinars, expos, or online trainings.
• Experience supporting recruitment, government, or federal agency events.
• Strong logistics and administrative coordination skills.
• Tradeshow or expo experience is a plus.
• Bachelor’s degree in business, event management, marketing, or related field.
• Willingness to travel domestically up to 50% as required.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Public Relations, and Customer Service

• Industries

  Advertising Services, Government Relations Services, and Marketing Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

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