Senior Event Coordinator

Gcore; United States; Hybrid; USD 55,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Hybrid or remote options depending on 

Private medical insurance for you and/

Multiple time-off policies

Language courses

Modern offices with amenities

Team activities

Job summary

Gcore is seeking an experienced events professional to own the delivery of international exhibitions and networking events from planning through execution. You will manage multiple events, coordinate venues, suppliers and onsite logistics to ensure high-quality outcomes.

The role requires strong project management, attention to detail and a proactive mindset. You will work with global stakeholders and have flexibility with hybrid or remote arrangements depending on the role.

Qualifications

• Proven experience in event coordination/management, ideally with international exhibitions and trade shows.
• Strong project management and organisational skills, with the ability to manage multiple events, workstreams and deadlines.
• Ownership mindset and proactive problem-solving under pressure.

Responsibilities

• Take ownership of the operational delivery of international events, exhibitions and networking events from planning through execution.
• Manage multiple events simultaneously with visibility over deadlines, priorities, dependencies and risks.
• Coordinate suppliers, venues, production partners and organisers to ensure timely, high-quality delivery.
• Manage event logistics including stand production, materials, printing, shipments, passes, hotels and onsite requirements.
• Maintain clear project plans, timelines and operational docs and follow up on outstanding actions.
• Identify issues early, solve problems independently and escalate when needed.
• Take onsite operations ownership including build-up, staffing and troubleshooting.
• Work closely with the Event Lead to translate strategy into smooth execution.

Skills

Event coordination

International events

Project management

Deadline management

Budget awareness

English communication

Job description

What You’ll Do

• Take ownership of the operational delivery of international events, exhibitions and networking events from planning through execution.
• Manage multiple events simultaneously, keeping full visibility over deadlines, priorities, dependencies and risks.
• Coordinate suppliers, venues, production partners and organisers, ensuring everything is delivered on time and to a high standard.
• Manage event logistics, including stand production, materials, printing, shipments, passes, hotels and onsite requirements.
• Maintain clear project plans, timelines and operational documentation and proactively follow up on outstanding actions.
• Identify potential issues early, solve problems independently and escal…
• Take ownership of onsite operations, including build-up, suppliers, materials, staffing and troubleshooting.
• Work closely with the Event Lead to translate event strategy and concepts into smooth, high-quality execution.

What We’re Looking For

• Proven experience in event coordination/management, ideally with international exhibitions and trade shows.
• Strong project management and organisational skills, with the ability to manage multiple events, workstreams and deadlines simultaneously.
• A highly proactive and ownership-driven mindset — you anticipate what needs to happen rather than wait for instructions.
• Strong experience coordinating suppliers, production, logistics and onsite operations.
• Excellent deadline management and follow-through — you actively track outstanding actions and make sure things get completed without reminders.
• Excellent attention to detail, while maintaining a clear view of the bigger picture.
• Ability to remain calm, structured and solution-oriented under pressure, including during last-minute changes and unexpected situations.
• Strong problem-solving and prioritisation skills, with the confidence to make decisions independently and escalate when necessary.
• Comfortable working with budgets, quotations and suppliers, with good commercial awareness and attention to costs.
• Excellent English communication skills and confidence working with international stakeholders, venues, suppliers and partners.
• Most importantly, we’re looking for someone we can trust to own their projects from start to finish — someone who follows through, meets deadlines, identifies risks early and keeps things moving without constant supervision.

Benefits

At Gcore, we want you to do your best work and enjoy the journey. Our benefits are designed to support your growth, well‑being, and life beyond work:

• Competitive compensation
• Flexible working hours and hybrid or remote options, depending on your role
• Work from anywhere in the world for up to 45 days per year
• Private medical insurance for you and your family*
• Extra paid vacation and sick leave days*
• Support for life’s important moments and celebrations
• Language courses to help you connect and grow
• Modern, welcoming offices with snacks, drinks, and entertainment*
• Team sports and social activities*

*Benefits may vary depending on your location.

Equal Opportunity Employer

We provide equal opportunity to all applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity, gender expression, national origin, disability, or any other legally protected characteristics.