Event Coordinator

Whoa Events; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

QSEHRA

Professional development opportunities

Parental leave: 12 weeks

Paid sabbatical after 4 year work ann

Paid time off: 15 days

Personal days: 2 days

Holiday observance

Job summary

Whoa Events is seeking an organized and proactive Event Planner to join our team in the United States. You will collaborate with clients to conceive ideas, build timelines, and manage budgets, venues, catering, and logistics to deliver memorable corporate events.

You will communicate with clients to understand requirements, maintain strong relationships, and coordinate with vendors and internal teams. The role requires travel up to 50% and a commitment to high-quality execution.

Qualifications

• Bachelor degree or equivalent.
• 1-2 years of event management experience.
• Ability to work within strict deadlines.
• Demonstrates ability to manage multiple projects simultaneously.
• Highly organized, detail oriented and committed to producing high quality work.
• Positive and passionate about exploring and learning the production of corporate events; no job is too big or small.
• Develop and maintain professional business relationships with our clients and partners.
• Ability to carry up to 50 pounds.
• Ability to travel for events up to 50% of the time.

Responsibilities

• Event Planning: Collaborate with Whoa Events team & clients to conceptualize event ideas, create event timelines, and develop detailed event plans, including budgets, venues, catering, entertainment, and logistics.
• Client Communication: Build and maintain positive relationships with clients, understanding their event requirements, and providing exceptional customer service throughout the planning process.
• Vendor Management: Source and negotiate contracts with event vendors, including, caterers, venues, decorators, entertainers, and technical support, to ensure the successful execution of events.
• Logistics: Oversee event logistics, including setup, teardown, transportation, and onsite coordination.
• Creative Input: Offer creative input and innovative ideas to enhance the overall event experience, including decor, themes, etc.
• Problem Solving: Proactively identify and resolve any issues or challenges that may arise during the planning & execution of events.
• Internal Communications: Provide project updates and communicate clearly with internal team.
• Trust & Dependability: Instill 100% trust that tasks will be completed accurately & on time for all tasks you own.

Skills

Event planning

Client communication

Vendor management

Logistics

Creative input

Problem solving

Internal communications

Trust & dependability

Education

Bachelor degree or equivalent

Job description

Key Responsibilities

1. Event Planning: Collaborate with Whoa Events team & clients to conceptualize event ideas, create event timelines, and develop detailed event plans, including budgets, venues, catering, entertainment, and logistics.


2. Client Communication: Build and maintain positive relationships with clients, understanding their event requirements, and providing exceptional customer service throughout the planning process.


3. Vendor Management: Source and negotiate contracts with event vendors, including, caterers, venues, decorators, entertainers, and technical support, to ensure the successful execution of events.


4. Logistics: Oversee event logistics, including setup, teardown, transportation, and onsite coordination.


5. Creative Input: Offer creative input and innovative ideas to enhance the overall event experience, including decor, themes, etc.


6. Problem Solving: Proactively identify and resolve any issues or challenges that may arise during the planning & execution of events.


7. Internal Communications: Provide project updates and communicate clearly with internal team.


8. Trust & Dependability: Instill 100% trust that tasks will be completed accurately & on time for all tasks you own.

Qualifications

• Bachelor degree or equivalent


• 1-2 years of event management experience


• Ability to work within strict deadlines


• Demonstrates ability to manage multiple project simultaneously


• Highly organized, detail oriented and committed to producing high quality work


• Positive and passionate about exploring and learning the production of corporate events; no job is too big or small


• Develop and maintain professional business relationships with our clients and partners


• Ability to carry up to 50 pounds


• Ability to travel for events up to 50% of the time

Benefits

• Competitive salary


• QSEHRA


• Opportunities for professional development and growth


• Parental Leave: 12 weeks


• Paid Sabbatical: 3-week sabbatical after 4 year work anniversary

Time Off

• Paid Time Off: 15 days


• Personal Days: 2 days

Holidays

• New Year’s Day


• Martin Luther King, Jr. Day


• President’s Day


• Memorial Day


• Juneteenth


• Summer Break: Week of Independence Day


• Labor Day


• Thanksgiving


• Day After Thanksgiving


• Christmas Eve


• Christmas Day


• Winter Break: December 26-31

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time.

60-Day Probationary Period: All new hires begin with a 60-day introductory period designed to ensure a great mutual fit. This gives both you and our team the opportunity to evaluate the role, expectations, and working relationship before moving forward with continued employment.

Equal Employment Opportunity

Whoa Events strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or another characteristic protected by state or federal law.