Senior Event Coordinator

Socket.dev; Seattle (WA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with match

Paid holidays

PTO

Free daily meal

Fitness reimbursement

Orca transit pass

Employee assistance program

Discounts on spa services

Job summary

Washington Athletic Club in Seattle seeks a Senior Event Coordinator to plan and execute a diverse portfolio of member-focused events that foster engagement, learning, philanthropy, and community. This role serves as the primary staff liaison for Learn & Grow, Engagement Team, and WAC Gives Back committees.

The coordinator leads Jubilee Casino and other signature programs, manages logistics, budgets, vendors, and communications, and partners across departments to deliver exceptional member

Qualifications

• 3+ years in event planning, hospitality, club, nonprofit or related fields.
• Proven ability to manage multiple events and projects simultaneously.
• Strong organizational skills and exceptional attention to detail.
• Excellent interpersonal, customer service, and relationship-building abilities.
• Experience working with volunteer committees or member-led organizations.
• Proficient in event management and registration platforms.

Responsibilities

• Plan, coordinate, and execute educational, social, networking, philanthropic, and seasonal events.
• Serve as staff liaison to Learn & Grow, Engagement Team, and WAC Gives Back committees.
• Lead planning and execution of Jubilee Casino and signature Club programs.
• Manage event logistics, timelines, registrations, room setups, vendors, entertainment, catering, and on-site operations.
• Develop and distribute event communications and promotional materials.
• Monitor budgets, process invoices, and track financial performance.
• Collaborate with internal departments to ensure seamless event execution.
• Evaluate event success and provide recommendations for improvement.

Skills

Event planning

Hospitality

Budget management

Vendor management

Communication

Project management

Microsoft Office

Registration platforms

Tools

Eventbrite/Registration platforms

MS Office Suite

CRM/Database software

Job description

Description

The Senior Event Coordinator is responsible for planning, managing, and executing a diverse portfolio of member-focused events that foster engagement, learning, philanthropy, and community within the Washington Athletic Club. This role serves as the primary staff liaison for the Learn & Grow, Engagement Team, and WAC Gives Back committees, partnering with volunteer leaders to develop and deliver impactful programming. The position also leads the planning and execution of the Club's annual Jubilee Casino, seasonal celebrations, signature member events, and other special projects throughout the year.

Key Responsibilities

• Plan, coordinate, and execute educational, social, networking, philanthropic, and seasonal events.
• Serve as the staff liaison to the Learn & Grow, Engagement Team, and WAC Gives Back committees.
• Lead the planning and execution of the annual Jubilee Casino event and other signature Club programs.
• Manage event logistics, timelines, registrations, room setups, vendors, entertainment, catering, and on-site operations.
• Develop and distribute event communications and promotional materials.
• Monitor event budgets, process invoices, and track financial performance.
• Collaborate with internal departments to ensure seamless event execution and exceptional member experiences.
• Evaluate event success and provide recommendations for continuous improvement.
• Support additional Club events and special projects as assigned.

Qualifications & Skills

• 3+ years of event planning, hospitality, club, nonprofit, or related experience; private club experience preferred.
• Proven ability to manage multiple events and projects simultaneously.
• Strong organizational skills and exceptional attention to detail.
• Excellent interpersonal, customer service, and relationship-building skills.
• Outstanding written and verbal communication abilities.
• Experience working with volunteer committees, boards, or member-led organizations.
• Strong project management and problem-solving skills.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Proficiency in Microsoft Office Suite and event management/registration platforms.
• Ability to work flexible hours, including evenings and weekends.
• Positive, professional, and service-oriented approach with a passion for creating memorable experiences.

Benefits

• Benefit package for full-time team members: medical, dental, vision, life insurance, short-term disability insurance
• Paid Time Off (PTO) – accrues at a rate of .0519 hours per hours worked to a maximum of 108 hours per year
• 9 paid holidays per year
• 401(K) with employer match
• Employee Assistance Program
• Fitness Reimbursement Program
• ORCA Passport Program
• Pet insurance available
• Free daily meal (soup/salad bar)
• Discount on spa services and products

This position is ideal for a highly organized, energetic, and member-focused event professional who thrives in a collaborative environment and enjoys bringing people together through exceptional programming and events.