Senior Event Coordinator

Global Business Transformation Solutions, LLC (GBTS); New York (NY); Hybrid; USD 72,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions in New York is seeking a Senior Event Coordinator to support both in-person and virtual events for a large global law firm. The role requires passion, strong organizational skills, and collaboration with internal and external stakeholders.

This is a hybrid position in the NYC office, with Mondays and Fridays remote and Tuesdays to Thursdays in office. The ideal candidate has 3 years' event coordination experience, is tech-savvy, and possesses excellent communication and

Qualifications

• 3 years' experience in a similar role, preferably in a law firm environment.
• Technologically adept
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Ability to organize, prioritize, and coordinate multiple aspects of an event
• Maintain confidential information
• Ability to excel under pressure and provide quality work product
• Work productively and cooperatively with other employees

Responsibilities

• Supports all aspects of event planning from venue scouting, equipment logistics, room setup, and day of management and assistance
• Nurture relationships with vendors, venues, and other industry contacts while supporting all logistical aspects of all event planning & coordination
• Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event
• Support in planning and facilitating logistics for all events, including preparing guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and decor
• Support on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases of event coordination
• Manage virtual events/webinars from end-to-end (i.e. stakeholder-intake, tech runs, event follow up)

Skills

Event coordination

Vendor management

Communication

Job description

About Us

Opensity Solutions is the largest tech-/enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission: Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Summary

The Senior Event Coordinator will work closely with the Senior Event Planner to efficiently support the coordination and completion of in-person and virtual events for a large global law firm. An ideal candidate is passionate, detail-oriented, possesses exceptional organizational skills, and thrives in a collaborative environment with internal and external stakeholders. This is a hybrid position in the NYC office (Mon & Fri remote, Tues-Thurs in office).

Responsibilities

• Supports all aspects of event planning from venue scouting, equipment logistics, room setup, and day of management and assistance
• Nurture relationships with vendors, venues, and other industry contacts while supporting all logistical aspects of all event planning & coordination
• Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event
• Support in planning and facilitating logistics for all events, including preparing guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and decor
• Support on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases of event coordination
• Manage virtual events/webinars from end-to-end (i.e. stakeholder-intake, tech runs, event follow up)

Requirements

• 3 years' experience in a similar role, preferably in a law firm environment
• Technologically adept
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Ability to organize, prioritize, and coordinate multiple aspects of an event
• Maintain confidential information
• Ability to excel under pressure and provide quality work product
• Work productively and cooperatively with other employees

Compensation

The Compensation range for this role is up to 80,000 per year. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

Equity and Diversity

#INDHP #LI-AM1 Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients. Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation. We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation. Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients. Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation. We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation. Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

Company Culture

Respect We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions.

Accountability We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community.

Collaboration We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment.

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