Senior Event Coordinator

mytheresa.com GmbH; New York (NY); Hybrid; USD 65,000 - 79,000; Full time

Benefits offered by this job

Paid time off

Special leave of absence

Medical and dental insurance

Life insurance

Long-term disability insurance

Medical and family leave coverage

401(k) Plan

Employee Share Purchase Plan

Staff discount 30%

Fitness platform memberships

Language courses

Social Day

Job summary

mytheresa.com GmbH is seeking a hybrid Events Associate to support the planning and execution of high-touch client events across the United States, with a focus on luxury markets. You will coordinate venues, vendors, catering, transportation, gifting and on-site production, working closely with internal teams to meet client engagement and commercial goals.

The role requires 3–5+ years in events or luxury hospitality, strong organizational and communication skills, and the ability to manage

Qualifications

• 3–5+ years experience in events, luxury hospitality, fashion, retail or marketing.
• Experience coordinating premium or luxury client events.
• Highly organized with attention to detail and multitasking ability.
• Strong communication and relationship-building skills.

Responsibilities

• Support planning and execution of high-touch client events across the US, focusing on luxury markets.
• Coordinate venues, vendors, catering, transportation, gifting and on-site production.
• Partner with Events Manager, Personal Shopping, Marketing and internal teams.
• Manage timelines, guest lists, invitations and RSVPs.
• Maintain vendor relationships and track event budgets and invoices.
• Provide on-site support before, during and after events.
• Support VIP and EIP client experiences with luxury service standards.
• Track event results and contribute to post-event reporting.
• Travel as required to support events and client experiences.

Skills

Event management

Luxury hospitality

Fashion industry

Retail experience

Marketing experience

Communication skills

Stakeholder management

Proactive problem-solving

Tools

Microsoft Office

CRM platforms

Job description

WHAT YOU WILL DO

• Support the planning and execution of high-touch client events and experiences across the US, with a primary focus on key luxury markets.
• Coordinate all event logistics, including venues, vendors, catering, transportation, gifting, production and on-site execution.
• Partner closely with the Events Manager, Personal Shopping, Marketing and other internal teams to ensure events support client engagement and commercial objectives.
• Manage event timelines, guest lists, invitations, RSVPs and event communications.
• Build and maintain strong relationships with external vendors, venues and partners.
• Support event budgets, track expenses and process invoices while ensuring events remain within approved budgets.
• Provide hands-on, on-site support before, during and after events to ensure a seamless and elevated guest experience.
• Assist with VIP and EIP client experiences, ensuring every detail reflects Mytheresa's luxury service standards.
• Track event results, guest attendance and feedback and support post-event reporting.
• Stay informed on luxury, fashion, hospitality and cultural trends across key West Coast markets.
• Travel as required to support events and client experiences.

WHO YOU ARE

• 3–5+ years of experience in events, luxury hospitality, fashion, retail, marketing or a related field.
• Experience coordinating premium or luxury events and client experiences strongly preferred.
• Highly organized with exceptional attention to detail and the ability to manage multiple events and priorities simultaneously.
• Strong communication and relationship-building skills.
• Comfortable working with high-profile clients, senior stakeholders and external partners.
• Proactive, solutions-oriented and able to remain composed in a fast-paced event environment.
• Strong understanding of luxury service and the expectations of high-net-worth clients.
• Proficiency in Microsoft Office; experience with event management or CRM platforms is a plus. Should we change this to Google suite?
• Flexibility to work evenings and weekends as required by the event calendar.
• Ability to travel throughout the West Coast and occasionally to other U.S. markets.
• Must be available to work out of the NYC office, but travel regular for event needs.

WHAT WE OFFER

• Annual salary of up to $72,000, dependent upon experience
• Paid time off
• Special leave of absence
• Medical and dental insurance
• Life insurance
• Long-term disability insurance
• Medical and family leave coverage
• 401(k) Plan
• Employee Share Purchase Plan
• Staff discount of up to 30%
• Discounted memberships for selected fitness platforms and gyms
• Language and e-learning courses
• Social Day

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: AssociateWorkplace Type: Hybrid