Senior Event Coordinator

Mytheresa US Services Inc.; New York (NY); Hybrid; USD 65,000 - 79,000; Full time

Benefits offered by this job

Paid time off

Medical and dental insurance

Life insurance

401(k) Plan

Employee Share Purchase Plan

Staff discount of up to 30%

Language and e-learning courses

Social Day

Job summary

LuxExperience is seeking an experienced Events professional to support the planning and execution of high-touch client events across the US, with a focus on luxury markets. Based in NYC with a hybrid workplace, you will coordinate venues, vendors, catering and on-site execution to deliver unforgettable guest experiences.

Work with the Events Manager, Personal Shopping and Marketing to align events with engagement goals, manage guest lists and budgets, and track results for post-event reporting.

Qualifications

• 3–5+ years of experience in events, luxury hospitality, fashion, retail or related field.
• Experience coordinating premium or luxury events and client experiences preferred.
• Highly organized with exceptional attention to detail and the ability to manage multiple events.

Responsibilities

• Support planning and execution of high-touch client events and experiences across the US, focusing on luxury markets.
• Coordinate all event logistics: venues, vendors, catering, transportation, gifting, production and on-site execution.
• Partner with Events Manager, Personal Shopping, Marketing and internal teams to align events with engagement and commercial goals.
• Manage event timelines, guest lists, invitations, RSVPs and event communications.
• Build relationships with external vendors, venues and partners.
• Support budgets, track expenses and process invoices within approved budgets.
• Provide hands-on, on-site support before, during and after events for elevated guest experiences.
• Assist with VIP/EIP client experiences reflecting Mytheresa's luxury service standards.
• Track results, attendance and feedback; support post-event reporting.
• Stay informed on luxury, fashion, hospitality trends; travel as required to support events.

Skills

Event planning

Client relationship

Attention to detail

Budget management

Travel coordination

Stakeholder management

Tools

Microsoft Office

Job description

WHAT YOU WILL DO

• Support the planning and execution of high-touch client events and experiences across the US, with a primary focus on key luxury markets.
• Coordinate all event logistics, including venues, vendors, catering, transportation, gifting, production and on‑site execution.
• Partner closely with the Events Manager, Personal Shopping, Marketing and other internal teams to ensure events support client engagement and commercial objectives.
• Manage event timelines, guest lists, invitations, RSVPs and event communications.
• Build and maintain strong relationships with external vendors, venues and partners.
• Support event budgets, track expenses and process invoices while ensuring events remain within approved budgets.
• Provide hands‑on, on‑site support before, during and after events to ensure a seamless and elevated guest experience.
• Assist with VIP and EIP client experiences, ensuring every detail reflects Mytheresa's luxury service standards.
• Track event results, guest attendance and feedback and support post‑event reporting.
• Stay informed on luxury, fashion, hospitality and cultural trends across key West Coast markets.
• Travel as required to support events and client experiences.

WHO YOU ARE

• 3–5+ years of experience in events, luxury hospitality, fashion, retail, marketing or a related field.
• Experience coordinating premium or luxury events and client experiences strongly preferred.
• Highly organized with exceptional attention to detail and the ability to manage multiple events and priorities simultaneously.
• Strong communication and relationship‑building skills.
• Comfortable working with high‑profile clients, senior stakeholders and external partners.
• Proactive, solutions‑oriented and able to remain composed in a fast‑paced event environment.
• Strong understanding of luxury service and the expectations of high‑net‑worth clients.
• Proficiency in Microsoft Office; experience with event management or CRM platforms is a plus. Should we change this to Google suite?
• Flexibility to work evenings and weekends as required by the event calendar.
• Ability to travel throughout the West Coast and occasionally to other U.S. markets.
• Must be available to work out of the NYC office, but travel regularly for event needs.

WHAT WE OFFER

• Annual salary of up to $72,000, dependent upon experience
• Paid time off
• Special leave of absence
• Medical and dental insurance
• Life insurance
• Long‑term disability insurance
• Medical and family leave coverage
• 401(k) Plan
• Employee Share Purchase Plan
• Staff discount of up to 30%
• Discounted memberships for selected fitness platforms and gyms
• Language and e‑learning courses
• Social Day

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: AssociateWorkplace Type: Hybrid

LuxExperience is the leading digital, multi‑brand luxury group and the online shopping destination for luxury enthusiasts worldwide — home to Mytheresa, NET‑A‑PORTER, MR PORTER, and YOOX.